University Of Minnesota College Of Continuing Education Conference Planning Task List printable pdf download

University Of Minnesota College Of Continuing Education Conference Planning Task List

For additional information about

College of Continuing Education

conference services, program planning,

and registration services contact:

Conference Planning Task List

Sue Borowick, Department Director

College of Continuing Education

612-624-3642 • boro0009@umn.edu

Name of Event

Event Proposed Dates

Contact Person

Department and College

Phone

E-mail

Program Planning and Design

1. Develop educational design (participant needs, program and participant objectives, topics, speakers, and medium of instruction.)

2. Determine event dates and locations.

3. Determine planning committee members.

a. Arrange and attend meetings.

b. Prepare reports.

4. Identify program speakers.

5. Provide timelines and assignments for program activities.

Presenters

1. Contact speakers to negotiate their participation fees and expenses.

2. Send written confi rmation of presenter topic, time slot on program, and expense reimbursement details.

3. Gather AV requirements.

4. Collect biographical information.

5. Collect abstracts and handout materials from speakers.

6. Make travel arrangements: airline tickets, room reservations, or direct them to service provider.

7. Obtain signatures on appropriate forms for fee payments and expense reimbursements–process payments.

8. Secure speaker recognition and thank you items.

Abstracts

1. Provide instructions for abstract collection – set up Web-based tool.

2. Receive/collect abstracts.

3. Determine process for acceptance and rejection of submissions.

4. Assemble abstract book content.

5. Design and format abstract book, including cover.

6. Publish abstract book.

7. Distribute abstract book at the event.

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University Of Minnesota College Of Continuing Education Conference Planning Task List