University Of Minnesota College Of Continuing Education Conference Planning Task List (Page 5 of 5) in pdf

University Of Minnesota College Of Continuing Education Conference Planning Task List Page 5

Residence Hall Use

1. Determine residence hall need for conference.

2. Determine residence hall availability and costs.

3. Contract with U Housing for space and parking.

4. Include information in promotional and registration materials.

5. Respond to participant questions regarding residence hall and parking.

6. Register residence hall occupants.

7. Coordinate registrations with U Housing.

8. Authorize payment of residence hall invoice.

Participant Credit

1. Determine if participants will receive credit, professional certifi cation credit, CEU credit, and/or certifi cates of participation.

2. Obtain approval for credit award.

3. Verify completion of credit/certifi cation requirements.

4. Prepare and distribute certifi cates.

Other Needs

1. Arrange for tours including itinerary, transportation, and food.

2. Transportation – contract for transport, develop a route and timetable.

3. Entertainment – recommend talent, negotiate, and contract with providers.

4. Decorations – arrange for items and their installation.

5. Security – contract for security personnel.

6. Obtain UM approvals for contracts, alcoholic beverage use, etc.

Evaluation

1. Draft standard, machine-scored evaluation form with comments, customized form, or online evaluation as directed by client.

2. Prepare and print evaluation form.

3. Distribute and collect forms.

4. Summarize data.

Wrap Up

1. Send thank-you letters to speakers, poster presenters, exhibitors, and volunteers.

2. Update registration list with walk-in registrants.

3. Arrange for and coordinate post-event evaluation meeting of planning committee.

Additional Notes

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CPE-0257-09/2.11

University Of Minnesota College Of Continuing Education Conference Planning Task List Page 5