Church Event Planning Checklist Page 2
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3Event Activities
Activities are the fun part of every church event and they provide the guests with things to do.
Here are some questions you need to ask:
Yes No
Are you planning to have games for the event?
Yes No
Do you have the supplies you need for the activities?
Yes No
Do you have instructions for the activities?
Yes No
Do you have prizes? How will they be awarded?
Event Food Planning
The food is often the highlight of the event so taking the time to plan and prepare great food can
help create a very memorable experience for the guests. Here are some questions to ask:
Yes No
Are you going to cater the food?
Yes No
Do you have church volunteers preparing the food?
Yes No
What is on the menu?
Yes No
Does the menu support the event theme?
Yes No
Do you have adequate paper goods?
Event Set Up and Tear Down
Do you ever wonder about the invisible army that provides electric, sets up tents, tables,
signage, trash cans, etc. at these events? A lot of time the group that shows up after the fact,
takes it all down and cleans up the mess. Here are some questions you need to ask:
Yes No
Do you have a well-organized group to set up and tear down the event?
Yes No
Do have a backup in the event some does not show up?
Event Decorating
To help create a fun atmosphere and reinforce your event theme you need decorations. Here
are some questions you need to ask:
Yes No
Do you have a team that can be creative and dress up the event?
Yes No
Did your decorations reinforce your event theme?
Yes No
Did you have the event decorations approved first?
Event Job Duties
Events require people to pull them off so it’s important to have someone assigned to identify
what jobs needs to be done. Here are some questions you need to ask:
Yes No
Did you assign people to each job?
Yes No
Did you create a chain-of-command/identify leadership over each area?
Yes No
Are these people volunteers?
Yes No
Do you have detailed job descriptions and training for each volunteer?
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