Letters Of Application Instructions printable pdf download

Letters of Application

Although many employers recruit using application forms or CV’s, the letter of application is

still an important tool alongside these to help you get a job.

The style of letter you choose and the content that you add will depend on why you are writing it

but there are some general things to remember:

Use plain unlined paper and set you letter out using the example on the next page.

Keep it brief, no more than 1 sides of A4. The main body of the letter should be only 2-3

paragraphs long.

Write clearly in black ink or type the letter, carefully check your spelling and grammar.

Be positive; say why you are the right person for the job.

Use simple language and keep to the point “I am applying for the post of ……which was

advertised in the …..”

When to use a Letter of Application

Application letters can be used:

To make an application when a job advert says:

“apply in writing

to…..” This is usually as a result of an advert

which may say: “Please send a letter stating your suitability

for the role……”

To introduce an

application form

where an advert says

“Please complete the application form and return to….”

or “Please send a copy of your CV to…..” The letter should

highlight some of their contents to show your suitability for the job.

To make a ‘speculative’ application to a company where you are interested in working but

no jobs have been advertised. In this case you will have to introduce yourself and explain

what your skills are and why they might be interested in you. You need to let them know that

they are the company you want to work for and why. You should ask: if they have no current

vacancies could they keep your details on file.

Selling Yourself in You Letter!

You want to make a good impression; the letter should ‘sell’ you to the employer.

Find out the name of the person who deals with recruitment, you could even phone the

company to get this if it’s not in the advert. Address your letter to them, for example:

‘Dear Mr Smith’ and end the letter ‘yours sincerely’. If you start the letter ‘Dear Sir or

Madam’, end with ‘yours faithfully’.

Explain why you are writing, for example because you have seen an advert.

Say why you are suitable for the job and give 2-3 examples of you relevant skills or

experience. For example: As I edited the school newsletter, I have excellent proof

reading skills…… or I have used my excellent skills in web design to develop my own

website…..

If the letter is to accompany an application form or CV you will not need to include as

much detail in the letter.

Use the guide to help you set out your letter…….

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Letters Of Application Instructions

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