SAMPLE – Resignation Acceptance
[Date]
[Name]
[Address]
Via [Hand Delivery OR Certified Mail No._________]
Dear [Mr./Ms. Last Name]:
The purpose of this letter is to acknowledge receipt and acceptance of the attached written voluntary
resignation of [date] which you [hand‐delivered / mailed / emailed] to [name], [title], at [time]. Based
upon this letter, your resignation is effective [date] at [time].
All property belonging to the State of West Virginia, which you have under your control or in your
personal possession, must be returned and delivered to the control of [name], [title], [immediately or
on date of resignation]. Such property shall include, but not be limited to: keys to any State offices,
access cards, and identification cards. After your date of separation, you are not to enter the non‐public
areas of the [agency/department name] offices without prior authorization from me or an agent of my
office. Please contact [benefits coordinator] at [telephone number] should you have any questions
concerning your retirement or insurance benefits.
I would like to thank you for your service and wish you success with your future endeavors.
Sincerely,
[Appropriate Signature Authority]
Attachment
c: Agency Personnel File
West Virginia Division of Personnel
[OPTIONAL LANGUAGE ‐ If the employer meets with the employee and hand delivers the letter, the
employer may request that the employee verify receipt by signing the following acknowledgment
typed at the bottom of the letter.]
I have received a copy and am aware of the contents of the foregoing letter
___________________________________
__________________
Employee Signature
Date