Resignation Letter Template
If notice period is not specified
When writing your resignation letter keep it short and to the point. Use formal language and try your
best to be polite.
If your notice period is not specified in your employment contract (or if there is no written record of
your employment) you need to work out how much notice to give your employer.
The best way to do this is to give notice equal to your pay period – so if you’re paid monthly, you
should give four weeks’ notice of your resignation. If you're paid fortnightly, you should give two weeks'
notice, and so on.
You could also base your notice period on the number of years you’ve worked with the organisation. If
you’ve worked there for 1-2 years you should give two weeks’ notice, if you’ve worked there for three
years you should give three weeks’ notice and so on.
If you’re not sure what your notice period should be, you can contact the Federal Government's Fair
Work Ombudsman on 13 13 94, or Job Watch on 9662 1933 or 1800 331 617.
Make sure you keep a copy of your resignation letter for your records.
It’s important to get the dates right in your resignation letter. If any dispute arises over the timing
of your resignation you’ll have this letter as proof that you gave the right amount of notice.
Your resignation letter should include:
A statement of your intention to resign that includes the last date you’ll be working for the
A short explanation of why you’re leaving
Something positive about your experiences in the job and with the organisation (e.g. the
opportunity to gain experience or develop your skills)
If you want to you could offer to help make your resignation easier for the organisation (e.g. you
could offer to train somebody else to do your job)
You can write a short thank you at the end if you think it’s appropriate
Check out our Jobs & Careers section for more tips and advice about resigning and quitting.