Sample Employee Reference List Template


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Employment References
Who should serve as your references?
In selecting people to ask to serve as a reference for you, think about what those individuals know about you
and if they can account for your work-related qualities. Past and present employers usually know about such
things as your reliability, initiative, and your ability to work with others. This type of information is valuable,
even if your employment was not career related. Faculty members may know about your academic ability,
productivity, and timeliness. Others, such as advisors and coaches, may also be aware of information about
you, which could be relevant to a potential employer. Avoid selecting references who only know you in a
social capacity.
Getting Permission
Never give someone’s name as a reference without that person’s permission. Keep your references informed
about your job search-provide them with a current resume and tell them names of persons and organizations to
whom you’ve given their names. For example, your resume gives your background to each reference: a faculty
member may know your academic skills and an employer may know your on-the-job characteristics, but each
may not be aware of the other facets of your background. Whenever possible, give them a copy of the job
description for those positions for which you are applying. Such information helps your references be prepared
for phone calls and letters they may receive. Let your references know your interests-abilities and experiences.
Keeping your references well-informed will help them serve as better references for you.
When to give your reference list to a prospective employer:
Provide reference information when you are asked to provide it. If you reach the interview stage and have not
been asked for reference information, you may want to offer it. Generally do not mail reference information
with your resume unless it has been requested. Contacting references is time-consuming, and most employers
will do some initial screening of candidates-by reviewing the resume and perhaps conducting interview-before
contacting references.
Where to list references:
Some job seekers choose to state “References available upon request” as the last line on their resumes. If you
are having difficulty fitting relevant information on your resume, don’t list “references available upon request.”
Most employers assume you can supply references, so it is never essential to include this wording on your
Create a separate reference page to list your references. Include full name, title, organization with which the
person is affiliated, complete address, phone number and e-mail address (if available). Make absolutely sure
you have spelled the names of your references correctly. Your name should be at the heading of the page-just
like it appears on your resume.


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