Uws Application For Leave Of Absence Page 2

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Leave of Absence
A leave of absence may be approved for a student who has completed at least one academic term and is in good
standing. Good standing includes making satisfactory academic progress (in accordance with Policy – 1233
Academic Standing – DC and Undergraduate Students or Policy 1234 – Academic Standing – Graduate Students
and Policy 3804 – Satisfactory Academic Progress for Financial Aid Eligibility) and the absence of any
behavioral/disciplinary infractions. Such students are entitled to return to the university and continue their program
at the conclusion of the approved leave. A student returning from a leave of absence does so at the same status held
prior to the leave.
Any student who does not return to the University as previously arranged, and who has not had an extension of the
leave of absence approved, will be withdrawn from the University and must apply for readmission should s/he wish
to return to the University. At the time of reviewing the application for leave of absence for approval, the program
dean (or his/her appointee) may assess the student's performance and stipulate conditions that the student must meet
to be eligible for re-entry.
A leave of absence may last no longer than four academic terms (up to one calendar year). A student
returning from a leave of absence, suspension or other separation from the university, must complete a minimum
of one term at the university following his/her return to be eligible for another leave of absence. Any student who
does not return to the university as agreed, and who has not received an approved extension of the leave of
absence, will be recoded as a withdrawal. Should s/he wish to return to the university, s/he must re-apply for
admission and meet the requirements as outlined in Policy 2006 - Readmission. Requests for extension of a leave
of absence must be submitted in writing to the registrar and must be approved by the program dean.
To have an approved leave of absence a student:
1.
Be in good standing in the current academic term. A leave of absence will not be granted as a means to
avoid course failure, academic probation, or academic dismissal as outlined in Policy 1233 – Academic
Standing.
2.
Obtain a leave of absence form from the registrar.
3.
Complete the appropriate sections of the form, including forwarding address.
4.
Obtain the required signatures in person.
5.
Return the completed form to the registrar.
The effective date of the leave will be no earlier than the date that the completed form is submitted to the Registrar's
Office, but can be later, as noted on the form. If the effective date for the leave of absence is during a student's
period of enrollment, rather than between terms, the program (or his/her appointee) will establish the status of the
student's grades for that term as part of his/her approval of the application for leave.
When a student elects to take a leave of absence for one or more quarters, the university cannot guarantee that s/he
will be able to complete the degree requirements in the course of study. It is likely that when returning from a leave
of absence a student will enter a class group with a curriculum somewhat different from the one in which they were
previously enrolled. In this case the student may be required to meet the curriculum requirements of the class they
enter into, which in some circumstances could require a longer period of enrollment to complete the program than
was previously planned. Based on past experience such an outcome from taking leave of absence is unlikely, but
the possibility does exist and may not be foreseeable at the time when the leave was applied for and approved.
A student may be granted a leave of absence even though s/he may have an outstanding balance due in the
financial services office. However, the outstanding balance must be paid prior to registering for courses upon return
from the leave of absence.
When a student goes on an approved leave of absence, his/her financial aid is suspended and the six- to nine month
grace period for loan repayment begins. When the student returns to the university on at least a half-time
or greater load, his/her loans return to “in-school deferment” status.

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