Sample Business Letter
for Flight Crew
******Please print your business letter on company stationery.*******
June 1, 2013
Consulate General of China, New York
Consular Section
Dear Visa Officer,
Please be advised that the below-listed individuals are applying for Flight Crew visas with
double entries. Financial responsibility for all expenses incurred by these individuals
during their stay in China is the complete and total responsibility of Sample Products, Inc.
Aviation Department (insert name of your flight department).
Pilots:
Primary Captain: Brian Randall
Backup: Christina Johnson
First Officer:
Primary: Robert Jeffries
Backup: Mark Brown
Flight Attendant:
Primary: Bonnie Hooper
Date of Arrival #1:
July 13, 2013
Date of Arrival #2:
August 11, 2013
Airport of Arrival:
Beijing
Airport of Arrival:
Beijing
Aircraft/Flight:
N506AB
Aircraft/Flight:
N506AB
Date of Departure #1: July 20, 2013
Date of Departure #2: August 15, 2013
Airport of Arrival:
Beijing
Airport of Arrival:
Beijing
Aircraft/Flight:
N506AB
Aircraft/Flight:
N506AB
Reason for Travel: Transporting executives.
We appreciate all efforts and courtesies you may extend to us in order that they may
receive their visas as soon as possible. We thank you for your attention to this matter. If
you have any questions, please feel free to contact me at 555-555-1234 (contact number).
Sincerely,
Heather Bauer
Heather Bauer
Scheduler
Sample Products, Inc. Aviation Department
(The letter must have an original ink signature of a company representative other than the
applicants. No scans or copies are accepted.)