How To Write A Formal Letter Page 2


Secondly, the installation and implementation period of three weeks, to which you refer in
your letter, seems rather long. Is there any possibility of getting the system up and running
on a shorter timescale?
I would be very grateful for a swift response to these queries in order that we can begin the
process as soon as possible. Thank you in advance for your assistance. I look forward to your
Yours sincerely,
Ms J. Brown
Purchasing Manager
II. Types of cover letters
The term “cover letter” is used for four kinds of letters:
1. A short letter sent together with something to explain what you are sending.
2. A job application letter sent together with a CV.
3. An academic cover letter, i.e. an application for a university position/scholarship/
fellowship/admission to a course of study, also sent with a CV. The academic
cover letter is usually longer than a job application letter and emphasis is
on academic achievements. In fact, it can be similar to a personal statement.
4. A grant application cover letter is similar to a statement of proposed activity.
Completion of a detailed application form provided by the relevant grant
agency/institution together with the statement of proposed activity is, at present,
the most common way of applying for a grant.
III. Cover letter template
All the parts of the cover letter are flush against the left margin.
Your address
Place your address in the upper left-hand/right-hand corner. It is common practice not to
give the name of the sender above the address. Instead, the name is typed below the
signature. Do not use diacritical marks (Hruskova, Alesova).
Manesova 13
301 00 Pilsen
Czech Republic
Tel.: …………………..
E-mail: ………………


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