Form 45-13a - Oregon Birth Record Order Form Page 3
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3This document can be provided upon request in an alternate format for individuals
with disabilities or in a language other than English for people with limited English skills.
To request this publication in another format or language, contact 971-673-1190 (voice)
or 711 (TTY), or fax 971-673-1203.
Alternative identification you can send with your mail order.
If you don’t have a valid driver’s license, ID card or passport, send photocopies of three (3) different documents
that include both your name and current address. Suggested documents are listed below. If you are mailing your
order, make photocopies of the documents and include them with your order form.
Documents must be dated within the last 30 days and show current mailing address where record will
be mailed.
Documents such as:
• Utility bill (for example, telephone, gas, electric, water, garbage removal) or other bill;
• Insurance statement, medical statement or paycheck stub,
must have current mailing address and can be no more than 30 days old.
Other documents such as:
• Court or parole documents;
• Valid work ID, unemployment statement, food stamp or other benefit cards (copy both sides);
• Permit for firearms, fishing, hunting or other license;
• Vehicle registration, title or insurance statement,
may be used. However, expired documents are unacceptable. For more information on
acceptable documents, go to , click on “Information Needed
to Order,” and scroll down to “Acceptable Proofs of Identity.”
If you have no ID or other documents, an immediate family member can provide ID and order the record.
Records may also be released to a legal representative of a family member or sent directly to a government agency.
How long does it take to receive a record ordered by mail? Processing times vary between three and five
weeks, depending on seasonal workload. To ensure fast processing for mail orders, use a money order instead
of a personal check. Payment by personal check may delay processing by three weeks if the check is on a new
account, is a temporary check, does not include a printed name or address, or has a change to the printed name
or address. If an amendment is being processed or the record is not on file, or ID or information is missing or in
error, expect an additional delay of two to four weeks.
Order in person and receive the record within 30 minutes – 1 hour. Cost: $28.25 for one record,
including security fee. Fees are not refundable after orders are submitted.
State Vital Records Office: 800 NE Oregon Street, Suite 205, Portland, OR 97232-2187
Office Hours: 9:00 a.m. to 4:00 p.m., Monday through Friday.
Orders must be submitted by 3:30 p.m. to receive the same day.
Ordering in person is limited to immediate family members of the person named on the record. Orders are
placed at self-service kiosks. The identity of the applicant will be screened using Social Security number and
date of birth. The cost of each screening is $3.25. Persons ordering must show valid ID or provide alternative
documents. In some cases, proof of relationship may be required if the person ordering does not share the last
name of the person on the record and is not clearly a family member. Payment by credit or debit card, cash,
money order or electronic funds transfer (EFT) of a personal check is accepted.
Order online: at any time. Cost: $43 for one record shipped by regular mail.
Order by telephone through VitalChek: 1-888-896-4988, 24 hours per day, 7 days per week, except for major
holidays. Cost is $44.95 for one record shipped by regular mail. Fees are not refundable. All major credit/
debit cards accepted. Orders are processed through the VitalChek Network. The fee includes $19.95 per
order to cover vendor, security and expedite fees. Overnight shipping available for an additional fee that varies
depending on the vendor and place of delivery. Records will be mailed/shipped within three working days of
receipt unless a record problem is discovered. Shipments can be delayed for missing or incorrect information,
or if records are still being registered or amended.
45 -13A (01/16)
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