UNIT MAIL ROOM (UMR), CONSOLIDATED MAIL ROOM (CMR), AND POSTAL
SERVICE CENTER (PSC) INSPECTION CHECKLIST
For use of this form, see AR 600-8-3; the proponent agency is DCS, G-1.
NAME AND GRADE OF COMMANDER
NAME AND GRADE OF UNIT CLERK
DESCRIPTION OF ITEM
Did the commander appoint an E-6 or above or civilian (GS-6 equivalent or above) in writing as
the unit postal officer and an E-6 or above or civilian (GS-6 equivalent or above) as the
alternate postal officer?
Is access to unit mailrooms limited to designated unit/postal personnel conducting official
business (inspections/visits) at the facility?
Are unit postal officers/supervisors conducting daily and monthly inspections?
Are the UMR, CMR, and PSC being maintained in an orderly condition and have adequate
space and equipment been provided?
Is DD Form 1115 (Mail Room Sign) or other appropriate flyers completed and displayed at
the entrance to the UMR, CMR, and PSC?
Are mail clerks and mail orderlies appointed properly? (2 NOs constitute a NO/GO in this
a. Is DD Form 285 (Appointment of Military Postal Clerk, Unit Mail Clerk or Mail Orderly)
used to appoint unit mail clerks (UMC) and mail orderlies?
b. Are appropriate items checked, to indicate items UMC is authorized to collect, on DD
c. Is DD Form 285 signed by unit commander or unit postal officer and validated by the
servicing postal facility?
d. Are copies of DD Form 285 and DD Form 2260 (Unit Mail Clerk/Orderly Designation Log)
kept on file at unit and servicing facility?
e. Do UMC and mail orderlies carry a copy of DD Form 285 when performing mail duties?
Have qualified mail clerks and mail orderlies received on-the-job training? (Memorandum
Does the CMR, PSC, and UMR have all references on hand or automation
access to include the daily operation Standard Operating Procedures (SOP)?
__ DOD 4525.6M (Postal Manual), dated 15 Aug 02
__ AR 600-8-3 (Unit Postal Operations)
__ FM 1-0 (Human Resource Support) (Chap 8)
__ Unit Mail Handling SOP
Does the CMR, PSC, and UMR provide adequate security? (3 NOs constitute a NO/GO in
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DA FORM 7698, OCT 2012
APD LC v1.00ES