Accounting Cheat Sheet
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1Accounting Cheat Sheet
FOAPAL Structure:
FFFFFF-OOOOOO-AAAAAA-PP-AAAA-LLLL
F=Fund, for most users this will be 100000 – operating budget, unrestricted
O=Org – department responsible for the funds
A=Account – type of expense or revenue activity
P=Program – used for external reporting purposes
A=Activity – optional - to track expenses related to an event or activity
L=Location – optional – to identify specific buildings
Document Codes:
Fiscal Period
June
01
!xxxxxxx
Invoice paid via ACH
July
02
AHxxxxxx
Alumni House
August
03
CCxxxxx
Campus Center Charges
September
04
DSxxxxxx
Document Services
October
05
ENxxxxxx
Energy, Water & Trash Charges
November
06
Fxxxxxxx
Feed from Cashier or Payroll
December
07
HWxxxxx
High Winds
January
08
Ixxxxxxx
Invoice
February
09
Jxxxxxxx
Journal Entry
March
10
Lxxxxxxx
Budget
April
11
MIxxxxx
Merchandise Inventory
May
12
MPxxxxxx
Motor Pool
PCxxxxxx
Pcard
Fiscal Year End: May 31st
PPxxxxxx
Prepaid Charges
PSxxxxxx
Postage
TExxxxxx
Telephone
Accounts:
5xxxxx
Revenue (change program code to 99)
Updated 10/28/2015
6xxxxx
Salary and Benefits
7xxxxx
Expenses
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Parent category: Education