Sample Event Planning Checklist Template (Page 3 of 3) in pdf

Sample Event Planning Checklist Template Page 3

Support Services, continued:

Please list who is responsible for what:

____________________________________________________________

______

Hotel room has been reserved for performer(s). Please list with confirmation

number:__________________________________________________________

_______________________________________________________

______

Meal(s) for performer have been arranged. Please list when and where or whether

organization is doing a “buy out.” Who will be going with

performer(s):_______________________________________________________

_________________________________________________________________

_________________________________________________

______

Has ground transportation been arranged for performer. Please list what form of

ground transportation is being used and who will be taking care of it. If it is the

performer, please indicate:

_________________________________________________________________

_______________________________________________________

9. Performer(s):

______ Artist has been contacted at least one week prior to the event to talk about:

______ Travel Arrangements

______ Confirm Hotel Needs

______ Directions to campus and building location

______ Hospitality needs

______ Sound Check time

______ Arrival time to campus

______ Confirm sound requirements

______ Other, please list:__________________________________

________________________________________________

10. Facilities:

______ Tables and chairs have been ordered

______ Extra trash bins have been reserved.

______ Recycle bins have been reserved

11. Post Event Responsibilities:

______ Evaluation completed

______ Publicity removed

______ Thank you notes sent

Sample Event Planning Checklist Template Page 3