Boy Scout Email Permission Form printable pdf download

Boy Scout Email Permission Form

Troop 120

Troop 120 would like to create a Gmail account for son to allow for collaborative sharing using Google

Applications and Services. The implementation of Google Docs and GMail supports the mastery of effective

and proper email communications by scouts – an important part of their development into good citizens of the

community. Additionally, these services are collaborative tools that enhance the scouts work as individuals and

in groups, and that allow Troop collaboration and progress monitoring.

As with any educational endeavor, we feel that a strong partnership with families is essential to a

successful experience. Therefore, we are asking your permission to provide a Gmail account to your son if he

does not already have one. Once the permission slip is returned, your student will be assisted in establishing

their email address and password at an upcoming Troop meeting. If you wish to obtain a copy of your son’s

logon information, please ask him to share the pertinent information (i.e. password, email address and

logon/portal instructions). All communications from the Troop to the Scouts will continue to go to the

parents/guardians as well so you can assist them in working through their scouting experience.

Ground Rules

1. Official Email Address All scouts will be establish a account. This account will be considered

the scout’s official email address until such time as they are no longer a member of Troop 120.

2. Prohibited Conduct

Scouts email may not be used in the following ways:

 Unlawful activities

 Commercial purposes

 Personal financial gain

 False identity in email communications

 Misrepresentation of Troop 120 or the Boy Scouts of America.

 Electronic chain letters

3. Access Restriction

Access to and use of scout’s email is considered a privilege accorded at the discretion of their parent or

guardian. The parent or guardian maintains the right to immediately withdraw the access and use of scout’s

at any time. In the case of permanent restriction, they agree to contact the Scoutmaster to ensure a new

account is not registered with the Troop.

4. Security

Troop 120 cannot and does not guarantee the security of electronic files located on the Google Mail system.

Although Google does have a powerful content filter in place, the Troop cannot assure that users will not be

exposed to unsolicited information.

5. Privacy

The general right of privacy will be afforded to all users to the greatest extent possible in the electronic

environment. Troop 120 and all electronic users should treat electronically stored information in individuals'

files as confidential and private. There is an acknowledged trade-off between the right of privacy of a user

and the need of system administrators to gather necessary information to ensure the continued functioning

of these resources. In the normal course of system administration, system administrators may have to

examine activities, files, and electronic mail to gather sufficient information to diagnose and correct

problems with system software or hardware. Scouts are strictly prohibited from accessing files and

information other than their own without permission.

Boy Scout Email Permission Form