Example Standard Letter

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Example Standard Letter
The Clerk to [Name of Counsel]
Case ref:XXXXXXXXX
Address of Chambers
Address of Chambers
Our Ref:XXXXXX
Postcode
Date
Dear Sir
RE: CLIENT NAME (SOLICITOR: FIRM NAME)
We are currently reviewing certificates on which payments on account have been made but
no final bill or report from the solicitor has been received. We have written to the solicitors
with conduct of the above case, to ask them either to submit a bill or to justify continuance of
the certificate.
My records indicate that counsel (as named above) was instructed in this case and received
payments on account in the sum of £xxx.xx on [insert date]. As I may be closing this case
shortly, I am writing to ask you to complete and return the enclosed form to me, within 21 days
to enable me to deal appropriately with counsel’s fee.
If counsel has not been paid for the work carried out via the solicitors, please submit a fee
note direct to this office, quoting the reference above. I will arrange for the fee to be assessed
and paid (net of any payments on account already received).
If you are not able to submit a fee note, please indicate that on the form. I will treat the payment
on account already made as being equivalent to a final claim for fees and close the case
without recovering any money from counsel’s account.
If you are aware that the costs in this case have been paid by a third party and counsel has
not been paid for the work, please complete the form to this effect and I will recoup counsel’s
payment on account from the instructing solicitors.
I hope this letter is self-explanatory and look forward to receiving your response. If you can
scan the attached form and wish to return it to me by e-mail, my address is
name.name@legalaid.gsi.gov.uk. If you wish to contact me by telephone, my number is [insert
telephone number].
Yours faithfully
Name
Job Title

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