Attendance Written Reprimand Example - California State University
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1
2SAMPLE
DATE:
October 2, 2012
TO:
Jane Doe, Administrative Support Coordinator II
cc:
Personnel File
FROM:
Manager, XYZ Department
Associate Vice President, XYZ Department
SUBJECT:
Written Reprimand – Attendance
This memo serves as a written reprimand regarding your attendance. The purpose of this memo
and our related conversation is to communicate my expectations regarding your attendance and
remind you of the consequence of failure to improve. The authority for this written reprimand, and
your right to respond, is found within Article 12 of the CSUEU contract. Discipline for failure to
perform the normal and reasonable duties of the position is permissible under Section 89535 of the
Education Code.
Over the period of March 2012 to September 2012 you have incurred eight incidences of
unscheduled absences:
3/8/12 to 3/9/12
16 hours
3/20/12 to 4/2/12
16 hours
4/16/12
8 hours
5/21/12
4 hours
6/15/12
8 hours
7/23/12 to 7/24/12
16 hours
8/14/12 to 8/15/12
16 hours
9/27/12 to 10/1/12
24 hours
I have discussed your unacceptable attendance with you on several occasions during your
employment with the University without success in changing your behavior. Last year, in your
performance evaluation, I rated you “Unsatisfactory” with regard to your attendance. In April of this
year, I addressed your attendance problems by giving you a Verbal Warning. In June of this year, I
addressed your attendance during the annual performance evaluation process at which time I again
rated you “Unsatisfactory” and pointed out that you had been docked for over 120 hours during the
evaluation year. However, in the six months since your Verbal Warning in March, you have shown
no improvement in your attendance.
As I have indicated in our conversations, your frequent unplanned absences compromise our
department’s ability to provide services to the campus. Each staff member’s absence places a
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Parent category: Letters