Sample Letter - From A Public Agency In Response To A Request For Access To Records printable pdf download

Sample Letter - From A Public Agency In Response To A Request For Access To Records

SAMPLE LETTER - From a public agency in response to a request for access to records

May 28, 2015

Jane Doe

123 Main Street

Any Town, Indiana 46000

Dear Ms. Doe:

As required by Ind. Code

5-14-3-9, this letter is a response to your request for access to

public records, which was received by this office on May 23, 2015. You specifically

request the following: “a copy of the complaint files associated with formal complaints

numbered 08-FC-04, 08-FC-09, and 08-FC-2007.”

The office is compiling and reviewing the records and anticipates having the entire

packet ready (or an update of the progress of compiling and reviewing the records if it

will take longer) by June 11, 2015. The copy cost will be $0.10 per page. We will notify

you of the copy cost and will send you the records upon receipt of payment. If you prefer

to pick up the records from the office, you may submit payment at that time.

Please do not hesitate to contact us if we can be of further assistance.

Best regards,

John Smith

Any Town Public Agency

Sample Letter - From A Public Agency In Response To A Request For Access To Records