Sample Letter - From A Public Agency In Response To A Request For Access To Records


SAMPLE LETTER - From a public agency in response to a request for access to records
May 28, 2015
Jane Doe
123 Main Street
Any Town, Indiana 46000
Dear Ms. Doe:
As required by Ind. Code
5-14-3-9, this letter is a response to your request for access to
public records, which was received by this office on May 23, 2015. You specifically
request the following: “a copy of the complaint files associated with formal complaints
numbered 08-FC-04, 08-FC-09, and 08-FC-2007.”
The office is compiling and reviewing the records and anticipates having the entire
packet ready (or an update of the progress of compiling and reviewing the records if it
will take longer) by June 11, 2015. The copy cost will be $0.10 per page. We will notify
you of the copy cost and will send you the records upon receipt of payment. If you prefer
to pick up the records from the office, you may submit payment at that time.
Please do not hesitate to contact us if we can be of further assistance.
Best regards,
John Smith
Any Town Public Agency


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