Sample Internal Notification Memo (Page 2 of 2) in pdf

Sample Internal Notification Memo Page 2

SAMPLE INTERNAL NOTIFICATION MEMO

[WHEN CAUSE OF DEATH WITHHELD BY FAMILY]

Date:

To:

Staff

From: [Name of CEO]

Re:

Death of [name of employee]

[Our workplace] is saddened to learn of the death of [employee]; the family has requested that

the cause of death be withheld. The tragic and sudden circumstances of [employee’s] death

may cause a range of reactions among our colleagues, so with the family’s permission we are

sharing the following information and are offering support for those who might need it.

[Employee] worked for [workplace] for the last [number] years. On [Saturday night] [s/he] died

around [11:00PM] [DO NOT MENTION PLACE OR METHOD USED FOR SUICIDE].

[Employee’s] memorial service will be held on [January 7 at 11:00AM], and all employees who

wish to attend may be excused. The family would like to welcome all of [his/her] friends and

colleague who wish to share in the celebration of [his/her] life.

Some of you may be having difficulty coping with the sudden loss of one of our workplace

family. We have arranged for the Employee Assistance Program (EAP) professionals to

facilitate a crisis counseling session on [January 8 at 5:00PM]. During this group meeting,

counselors will be on hand to support us and answer any questions we may have. Others may

prefer individual support at this time. If so, please contact our EAP program by calling

[1-800-123-4567].

The family has requested that instead of flowers, those who wish to do so may donate

to [a local suicide prevention center or other charity as shared by the family] in the

[employee’s] memory.

For those who would like to talk about what has happened, our HR team is available to you.

Sample Internal Notification Memo Page 2