Department Of Medicine Nomination Letter Template printable pdf download

NOMINATION LETTER INSTRUCTIONS

Your letter will be the draft for the Chair’s letter in the candidate’s dossier. Each letter must

be written according to the general template (paragraph structure) provided below. Bullet

points are provided as prompts to assist you in developing a compelling case that this faculty

member meets – and ideally exceeds – the Medical School and University’s criteria for

promotion in a specific rank and track. Letters are typically 2-3 pages in length.

Members of the DOM’s and the Medical School’s promotion and tenure committees

carefully read these letters. Thus, Division Directors are asked to provide a thoughtful,

detailed, enthusiastic, and individualized account for why they are supporting this nominee’s

request for promotion. We appreciate that this takes a lot of work, but promotion is a sentinel

event for every faculty member each candidate deserves your best effort.

The nomination letter is your opportunity to highlight the faculty member’s unique and

exceptional accomplishments – and to put the achievements detailed in the CV into context

for faculty outside of the division, the institution, and the nominee’s field. It is especially

important to elaborate on any contributions (be they in research, education, clinical care,

service, or leadership) that might not be fully reflected in the nominee’s CV or that are

particularly relevant to the criteria for promotion in a specific track.

We have attached a document with reminders of how to avoid gender bias in reference

writing (available at ).

NOMINATION LETTER TEMPLATE

Date

[Proposed Nominee’s Name and degree(s)]

Re:

Promotion from [current faculty title and track] to [faculty title and track]

Dear Dr. Igarashi:

Paragraph 1: Introduction

 Specify nominee’s current/proposed rank and track

 Indicate nominee’s total % effort as faculty member

 Acknowledge reputation level achieved by nominee

 Articulate the specific content area(s) in which the nominee has achieved excellence,

produced new knowledge, disseminated innovations, and otherwise made significant

contributions.

Example:

I am delighted to propose [Nominee name and degree(s)], for promotion from [faculty’s

current rank], [track name] Track, to [proposed faculty rank], [track name] Track, at ____

% effort, in the Department of Medicine. Dr. [Name] is an outstanding member of our faculty

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Department Of Medicine Nomination Letter Template