Data Collection Plan Template

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Tool   1 0:   D ata   C ollection   P lan   T emplate    
The   D ata   L ead   s hould   t ake   c harge   o f   c ompleting   t he   D ata   C ollection   P lan   T emplate.   H ere   i s   s ome   g uidance   f or   c ompleting   e ach   c olumn:  
Data   E lements.   T o   d efine   s tudent   o utcomes,   s imply   t ransfer   t he   o utcomes   y ou’re   m easuring   f rom   t he   S tudent   O utcomes   I dentification  
Tool   ( Tool   3 ).   F or   o ther   t ypes   o f   d ata   e lements,   w ork   w ith   t he   r est   o f   t he   P lus   5 0   P rogram   T eam   t o   c onsider   t he   a reas   y ou   w ill   w ant   t o  
collect   s tudent   f eedback   o n.   D on’t   f eel   t hat   y ou   h ave   t o   d o   e verything   t he   f irst   y ear.   Y ou   c an   b uild   u p   y our   d ata   c ollection   p lan   o ver   t ime.    
Data   S ource/Data   C ollection   T ool.   I dentify   t he   d ata   s ources   f or   d ata   o n   s tudent   o utcomes   a lready   c ollected   b y   s omeone   e lse.   F or  
example,   d egree   o r   c ertification   c ompletion   r ates,   o r   s tudents   r eceiving   c redit   f or   p rior   l earning   a nd   e xperiences,   i s   m ost   l ikely   c aptured  
by   a   d atabase   m anaged   b y   t he   i nstitutional   r esearch   d epartment.   T here   a re   l ikely   t o   b e   s ome   s tudent   f eedback   t hat   y ou   w ill   w ant   t o  
measure   u sing   a   s tudent   s urvey;   f or   e xample,   p articipants’   e valuation   o f   t he   u sefulness   o f   a   w orkshop,   w hether   t he   l ength   o f   t ime   f or  
instruction   w as   s ufficient,   o r   i f   t he   t iming   o f   d elivery   o f   a   s ervice   w as   e ffective.   F or   t hese   t ypes   o f   f eedback,   e nter   “ student   s urvey”   i n  
this   c olumn.   F or   s tudent   f eedback,   y ou   w ill   m ost   l ikely   u se   a   s urvey,   b ut   y ou   m ay   a lso   u se   a   f ocus   g roup.   C onsult   T ool   8   a nd   T ool   9   i n   t he  
online   P lus   5 0   F ormative   E valuation   T oolkit   t o   m ake   a   d ecision   a bout   d ata   c ollection   t ools.  
Timing   o f   D ata   C ollection.   W hen   y ou   c ollect   y our   d ata   w ill   d epend   o n   m any   f actors:   w hen   t he   t erms   a re   o ver   ( e.g.,   y ou   m ay   n ot   w ant  
to   w ait   u ntil   t he   e nd   o f   t he   y ear   i f   y our   p articipants   a re   e ngaged   i n   c ourses   t hat   a re   o ver   i n   l ess   t han   n ine   m onths);   t he   s chedule   o f   d ata  
collection   t hat   w orks   f or   t he   i nstitutional   r esearch   d epartment;   a nd   w hen   y ou   n eed   t o   h ave   d ata   f or   p rogram   i mprovement   p urposes.  
The   D ata   L ead   s hould   w ork   w ith   t he   P rogram   T eam   t o   a ssess   w hen   d ifferent   t ypes   o f   d ata   c ollection   s hould   h appen.  
Person   R esponsible   f or   C ollecting   D ata.   T his   p erson   i s   m ost   l ikely   t o   b e   t he   D ata   L ead   b ut   t he   D ata   L ead   m ay   w ant   t o   d esignate  
others   t o   c ollect   c ertain   t ypes   o f   d ata.   F or   e xample,   i f   a n   i nstitutional   r esearch   r epresentative   i s   o n   t he   P lus   5 0   P rogram   T eam,   t he  
Evaluation   L ead   m ay   d esignate   h er/him   t o   c ollect   d ata   f rom   t he   c ollege   d atabases.   Y ou   a re   l ikely   t o   h ave   o ther   “ designated   t rackers”   i n  
each   o f   t he   v arious   d epartments   t hat   s tudents   m ove   t hrough   s uch   a s   r egistrar,   t esting,   f inancial   a id,   a nd   a dvising.   A s   y ou   r eview   t he  
Plus   5 0   F ormative   E valuation   T oolkit,   y ou   w ill   f ind   m ore   g uidance   o n   h ow   t o   a ssign   d ata   c ollection   r oles,   a nd   h ow   t o   g et   s upport   f rom  
the   d epartments   t hat   t he   P rogram   T eam   i s   w orking   w ith.    
 
Data   C ollection   P lan
Person   R esponsible   f or   C ollecting  
Data   E lements
Data   S ource/Data   C ollection   T ool
Timing   o f   D ata   C ollection
Data
 
 
 
 
Student   O utcome   # 1  
AACC   P lus   5 0   H ow   t o   M
anual          |        Appendix  C:  Tool  10  
 

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