Sample Cover Letter Writing (Page 2 of 5) in pdf

The cover letter is ALWAYS tailored to a specific person/organization. Avoid using the

generic “To Whom It May Concern.” If the name of the contact person is not given in

the job listing (or if you are sending an "unsolicited" letter of inquiry), here are strategies

for finding a name of an appropriate individual:

o Go online and search the agency’s website (or LinkedIn group)

o Call the agency directly and ask for a contact person.

o Check on BuckyNet in “Employers” section for contact information for agencies

who recruit through this office.

o Really cannot find any name to whom to address it? Use “Dear Hiring Manager”:

There are four basic sections in a cover letter:

o The opening paragraph: This paragraph should only be 2-3 sentences long, but

should capture employers’ interest and let them know why you are writing the

letter.

 State the exact position that you are interested in.

 Describe your academic and top professional qualifications (e.g., degree

level and major if relevant).

 Explain how you learned of the position or organization (e.g., a personal

referral, posting on company website, etc.).

 Explain why you are specifically interested in this position and

organization.

o Your skills & experience: This is where you convince employers that you would

be an asset to their organization and answer the question, “Why should we hire

you?”

 Relate your qualifications (specific examples from your education, work

experience, and additional skills) to the specific job requirements and type

of organization.

 How did you develop the relevant skills/attributes required for the

position?

 How have you been successful in achieving your goals?

 Use the vocabulary of the job description as much as possible to tailor

your experiences to the employer’s needs.

 Justify the employer’s interest in you—what makes you specifically suited

for the position? What makes you unique or more valuable than other

candidates?

 Let your personality come through—why are you excited about the

position or organization?



DO NOT simply repeat, word-for-word what is already on your resume;

instead make associations and draw your experience and qualifications

together. Additionally, avoid having pertinent information in your cover

letter that is not backed up by your resume.

o Demonstrate employer knowledge: Discuss why this specific job, employer,

industry, or organization appeals to you.

Sample Cover Letter Writing Page 2