Sample Letter Of Agreement For Camp Use

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LETTER OF AGREEMENT FOR CAMP USE
This letter of agreement is for the purpose of establishing the use of Camp ___________________________
by _________________________ for the purpose of ________________________________. This is a Boy
Scout camp and is used first and foremost by members of the Boy Scouts of America.
1.
____________________________ is to use the _________________________ Scout reservation from
___________, beginning at _______ a.m./p.m., to ___________ at _______ a.m./p.m.
2. Agrees to provide the ________________________ Council with the following documents by __________.
a). A certificate of liability insurance with a minimum of $2,000,000 CSL (combined single limit) with the
_______________________ Council, Boy Scouts, and Boy Scouts of America names as additional
insured, thirty-day (30) written notice of cancellation, and the period of time involved.
b). A hold-harmless agreement (copy attached).
c). A certificate showing nonprofit and/or tax-exempt status.
d). A roster showing the names of all youth and adults participating in this activity.
3. Agrees to pay $__________ for the use of Camp ___________________________, which sum is payable
by __________________________.
4. A deposit of $50.00 is required to be paid at the signing of this agreement. This is nonrefundable, but it is a
part of the total fee.
5. Be responsible for any and all damages to camp property that may reasonably be attributed to the actions
of the said group and agrees to promptly pay any and all reasonable damage claims when presented.
6. While Scouting makes every effort to accommodate all persons with disabilities, it is a charitable, private
organization not subject to the ADA, and any group that uses the property is responsible for ADA
compliance and any accommodations necessary for its participants and visitors.
7. No alcoholic beverages or illegal drugs of any kind are permitted to be used on the premises.
8. Agrees that you will provide at least one adult leader (defined as 21 years of age or older for purposes
herein) for every ten (10) members of the party present in camp below the age of 21 years; that at least
one of the said adult leaders must be present with the group at all times while the group is in camp.
9. Agrees that the group will abide by any and all of the camp operating rules and instructions of the camp
ranger.
__________________________________ Council, Boy Scouts of America
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Organizatio
By
By
Title
Title
Date
Date
Note: Please return the original document and one copy along with other required documents and the deposit
to the __________________________________ Council, Boy Scouts of America.
SCOUT OATH
SCOUT LAW
On my honor I will do my best to do my duty to God and my country
A Scout is trustworthy, loyal, helpful,
And to obey the Scout Law; to help other people at all times;
friendly, courteous, kind, obedient,
To keep myself physically strong, mentally awake, and morally straight.
cheerful, thrifty, brave, clean, and reverent.

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