Sample After The Meeting Letters printable pdf download

Section D

SAMPLE AFTER THE

MEETING LETTERS

Always send a follow-up letter or fax thanking your leg-

To member of Congress when you met with staff,

islator or staff members for the time they dedicated to

with copy to staff:

your meeting. Also include any additional information

I would like to express my appreciation for the

you may have offered to provide in support of your issue.

opportunity to meet with [insert staffer’s name]

The follow-up communication is important, because

while I was in [Washington, D.C. OR at District/State

office in [City, State]]. We realize your staff is very

it confirms your commitment to your cause and helps

busy, and we were pleased that we were able to meet

build a valuable relationship between you and your rep-

and discuss issues that are important to our nation’s

resentative. If staff was present at the meeting, you were

disabled veterans, their families and survivors.

probably given their business card, which contains their

[Jane Doe] had a productive conversation with

email address and phone number. Retain the card for

us about [list the key issues that you discussed, e.g.

future use.

funding for veterans programs, veterans health care

or benefits, or other issues].

[You can include some talking points if you wish,

drawing on DAV’s issue briefs.]

We look forward to continuing this relationship

and to future meetings with both you and your

dedicated staff. If I can be of any assistance, please

do not hesitate to contact me.

Sincerely,

To member, when you met directly with your

cc: Jane Doe

Member of Congress:

I would like to express my appreciation for the

opportunity to meet with you [when I was in

Washington, D.C. OR at your District/State Office in

[City, State]]. We know you are very busy, and we are

grateful that you made time to talk with [me/DAV

members] about issues that are important to veterans

with disabling injuries, their families and survivors.

You will recall that we touched on [list the key issues

To staffer, when your meeting was only with

that you discussed, e.g. funding for veterans programs,

the staff:

veterans health care or benefits, or other issues].

I would like to express my appreciation for

[You can include some talking points if you wish,

the opportunity to meet with you [when I was in

drawing on DAV’s issue briefs.]

Washington, D.C. OR at your District/State Office

[If you promised to follow up with any other

in [City, State]].

information, include it here.]

You will recall that we touched on [list the key issues

We look forward to continuing this relationship and

that you discussed, e.g. funding for veterans programs,

to future meetings with both you and your dedicated

veterans health care or benefits, or other issues].

staff. If I can be of any assistance, please do not hesitate

[You can include some talking points if you wish,

to contact me.

drawing on DAV’s issue briefs.]

Sincerely,

[If you promised to follow up with any other

information, include it here.]

I look forward to continuing this relationship

and to future meetings with you. If I can be of any

assistance, please do not hesitate to contact me.

Sincerely,

@davhq |

@DAVeterans

Sample After The Meeting Letters

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