Sample Written Warning For Misconduct printable pdf download

SAMPLE – Written Warning for Misconduct and/or Performance

[Date]

[Name]

[Address]

Via [Hand Delivery OR Certified Mail No._________]

Dear [Mr./Ms. Last Name]:

This letter shall serve as a formal written reprimand and is to confirm in writing our discussion of [date]

concerning your unacceptable [performance and/or conduct] and to establish my expectations which I

have outlined in a Corrective Action Plan to be commenced immediately. Further, you are hereby

warned of additional disciplinary action if your [performance and/or conduct] does not improve. I have

developed this corrective measure to assist you in bringing your work as a [classification] to an

acceptable standard as defined in your enclosed Employee Performance Appraisal.

During the past [time period], your supervisor has shared with you concern about your [performance of

the functions of your position and/or unacceptable conduct]. While I want to emphasize that some of

the deficiencies would not constitute unsatisfactory performance when viewed singularly, the

cumulative effect demonstrates your inability or unwillingness to conform to expected standards of

work. I believe it is necessary to initiate this Corrective Action Plan to cause you to understand that not

only are your deficiencies unacceptable, but also that we are at a point where such [substandard

performance and/or unacceptable conduct] can no longer be tolerated. [Insert language describing the

consequences of the employee’s actions, or inactions.]

You have been verbally counseled on numerous occasions concerning your work [performance and/or

conduct] and your supervisor, [name], has spent many hours explaining appropriate [classification/job]

protocol and process. Additionally, you have attended [insert number of training sessions employee

has attended] training sessions; however, even with these attempts you have still not met performance

expectations. Nonetheless, despite management intervention and assistance from your coworkers in

actually performing your work [if applicable], you have consistently failed to meet reasonable

expectations. It is my sincere hope that this corrective measure will cause you to meet the full

complement of performance expectations.

So you may understand why I believe your [performance and/or conduct] to be unsatisfactory and how

this prevents or hinders this agency from meeting its objectives, I offer the following representative

occurrences that demonstrate your failure to meet the agency’s work expectations: [Give SPECIFIC

reasons for written warning ‐‐ employee must be informed, with reasonable certainty and precision, of

the cause of the action. Be sure to give examples of deficiencies i.e., who, what, when, where and

how. Provide specific details including dates of previous disciplinary actions, unacceptable

performance and/or conduct, management intervention, and the consequences to the agency/public.]

In an effort to assist you in meeting a standard of [performance and/or conduct] consistent with my

expectations, I am establishing a thirty (30) calendar day improvement period, beginning [date] through

Sample Written Warning For Misconduct