Community Room Reservation Form

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Community Room Reservation Form
Application Date ______________________________
Owner’s Name ________________________________________________________________________
Telephone ____________________________________
Unit Number __________________________
Date of Meeting/Event __________________________ Hours (include set-up & Clean-up) _________
Type of Meeting/Event ___________________________________ Estimated # of attendees ________
Will refreshments be served?
Yes _____ No _____
Fees: A refundable usage fee of $25.00 is to be paid at the time of reservation. The usage fee
deposit is refunded if the Community Room is returned cleaned and in good order and repair.
Availability: Meetings/events may begin Monday – Sunday 8: 00 a.m. – 10:00 p.m. If this is
abused, the usage fee will not be refunded, and future requests by the abusing party will be
denied.
Rules:
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Owners will be held responsible for adhering to the Community Room use Rules and
Regulations.
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An agreement form must be signed, and a deposit delivered to confirm the reservation.
Please do this as soon as possible in order to secure the desired date.
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Maximum capacity is 50. Applicant is responsible for ensuring this is not exceeded.
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Homeowners may reserve the Community Room through the Association during business
hours. Reservations will be confirmed or rejected by the Association. In the event of a
reservation cancellation, residents are requested to notify the Association on a timely
basis. The right of reservation is restricted to permanent adult residents only.
Reservations will need to be made in less than 3 months in advance.
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Deposit will be returned upon receipt of clean-up check list and after the Association has
checked the room, and if there is no evidence of other rule violations.
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The Association reserves the right to cancel a reservation with a five-day notice to the
group, except for Weddings and large parties.
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Owners are held responsible for their guests by controlling noise and disturbances. If
disturbances call for involving the police, the privilege of reserving the room will end.
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No smoking and no firearms are permitted at any time.
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All meeting and events must conclude by 10:00 p.m.
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Food and drink may be served.
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The Community Room must be left clean. All garbage must be removed from the
premises. Tables and chairs must be returned to the storage room neatly.

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