Sample Irs W-9 Request Cover Lette Template

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Sample IRS W-9 Request Cover Letter
June 9, 2003
John Doe
2921 Bakersfield Drive
Anchorage, Alaska 99517
Dear Mr. Doe:
I am writing to you on behalf of the University Department. The department would like
to give you a monetary gift for your guest speaking at Staff Orientation. However, we
are unable to process this payment without obtaining additional tax information from
you. I am enclosing W-9 form and instructions. This will provide us with the all of the
information we need. Please fill out the attached W-9 form and return it to me as soon
as possible.
Please send the W-9 to the following address:
UAA Department
Attn: Bill Smith
3211 Providence Drive
Anchorage, Alaska 99508
Or you can fax it my office at (907) 786-9998.
If you have any questions, please feel free to contact me at (907) 786-9999 or via email
at bsmith@uaa.alaska.edu.
Sincerely,
Bill Smith
UAA Department

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