Faculty Records New Appointment / Rehire - Forms Checklist

HIRING DEPARTMENTS: FACULTY RECORDS NEW APPOINTMENT / REHIRE - FORMS CHECKLIST

Employee Name:

_________________________________________ Complete the appropriate checklist below and include a copy with the appointment package submission

Academic

Academic

Certificate

Volunteer

Post Doctoral

Research

1

I. REQUIRED PAPER FORMS

Faculty

(GSR, GSA & HS

(Trainees, Pre-Doc Fellows &

4

Associate

Associate

(TA & TF)

Faculty

2 )

3 )

Fellows

Post-Doc Scholars

Appointment Form (or Employee Record, if already in system)















Required only if

Certification of English Language Fluency for Teaching Form (ELFF) (Form 0132 (593))





teaching

University of Pittsburgh Affirmative Action, Diversity and Inclusion Summary for Proposed Faculty





or Academic Appointments (Search Summary - Form 0121-1)

III. DOCUMENTATION REQUIREMENTS

Required by Health

Curriculum Vitae







Sciences

Copy of Offer Letter







MD License

(if applicable)



Approved Position Request Package

(applicable to Health Sciences only)





Dean's Letter



Dean's Letter or

Required by Health

Chair's Letter

Chair's Letter



Sciences

Justification Letter





(if only one (1) person interviewed)

5



Committee Reports

External Letters



Teaching Evaluation



(Only required for Professor or Associate, and Distinguished/Named/Endowed Professor)

Affirmative Action Pre-Audit Search Form (separate from Form 0121-1)





(Excluding all Visiting Faculty ranks)

1

– Librarians do not require the English Language Fluency Form (ELFF) / Visiting Faculty and Visiting Research Associates do not require an Affirmative Action form. Part-Time Faculty (paid) require all forms except the Affirmative Action form (Form 0121-1) and

Faculty

no additional documentation is required.

2

Health Science Fellow

– The Curriculum Vitae & Offer Letter is also required.

3

– The Curriculum Vitae & Offer Letter is also required. The ELF Form is required only if teaching.

Post Doctoral Scholars (PDS)

4

- Payments of ANY nature require submission of all payroll forms and documentation,

Volunteer Faculty

5

Committee Reports

from School/Campus/Department Committees: Search, Appointment, Promotion, and/or Tenure Committees, as appropriate.

Form Version 10/1/2015 - Non-Immigrants