Sample Academic Solicitation Letter Template

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SOLICITATION LETTER
SAMPLE #2
Appointment or Promotion for
Professor VI or Above Scale
The Department of ________________ at the University of California, Irvine, is currently
considering Professor ___________ for [appointment as /advancement to the rank of] [Professor
VI/Professor Above Scale]. For such [appointments/advancements] the University of California
requires letters of evaluation from experts in the field. I am asking if you would be willing to
serve this function. We hope you will provide us a letter about Professor ___________'s
scholarly achievements. Our deadline is ________________.
[ PARAGRAPH FOR NON UC PEOPLE: It might be helpful to you if I explain that the
University of California has nine different steps in the rank of Professor (Step I to Step IX).
The normal period in a step is three years. Steps VI to IX are reserved for Professors who
have achieved great scholarly distinction and national or international recognition.
Normally, they are expected to be prominent leaders of their field or sub-field who have
made important contributions. (For A/S: Beyond these steps is the Above Scale
designation. This designation is reserved for scholars of the highest accomplishment and
distinction whose research/creative work has had a significant impact on major fields of
endeavor.) ]
We hope you can provide us with an evaluation of Professor ___________'s achievements in
teaching, research and creative work, professional competence and activities, as well as
university and public service. Naturally, the primary criterion for this review is the quality and
impact of research. We would appreciate your analysis of Professor ___________'s scholarly
contributions and their impact on the field; a detailed evaluation serves us better than a
testimonial summary. A comparison with other prominent scholars in this field would also be
helpful.
[ A LINE FOR UC PEOPLE: Since you are familiar with the expectations associated with
(Professor Step VI/Above Scale), your overall recommendation in this matter will be most
helpful. Would Professor ___________ be a strong candidate for this advancement on your
(or other UC) campus (es)? ]
We greatly appreciate your help in this assessment. We know that writing a detailed assessment
takes valuable time but the University of California places great weight on peer review because
of its conviction that such a review is essential to maintaining the quality of its faculty.
I am enclosing Professor ___________'s vitae and bibliography. Thank you for your assistance.
Sincerely,
Enclosures
8/31/01
Council on Academic Personnel
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