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Completing the Request for Medical Service

Reimbursement or Recommendation for Additional

Conditions for Industrial Injury or Occupational Disease

Instructions

• Please print or type this report.

• If injured worker is employed by a self-insuring employer, complete this form and mail or fax it to his or her employer.

• If injured worker is employed by a state-fund employer, complete this form and mail or fax it to the appropriate managed

care organization (MCO).

• To determine the appropriate MCO, ask the injured worker or employer to visit BWC’s Web site at , or call BWC

at 1-800-OHIOBWC, and listen to the options.

• Use this form if this is a request for services even if services are being provided under the 60-day presumptive authorization,

if recommending additional condition(s) or if diagnosis has changed.

• Complete all applicable sections of the form to avoid possible delays in processing this request.

• You can obtain additional copies of this form on ohiobwc.com or by calling BWC at 1-800-OHIOBWC and listening to the

options.

Section I – Injured worker

Enter the injured worker’s name, BWC claim number, the date the injured worker was injured or contracted an occupational

disease.

Section II – Requested services

Treating diagnosis for this request to include body part/levels.

Indicate the beginning and ending date of the requested service. Indicate the last exam or treatment date.

List the requested services and CPT codes, including frequency and duration. Attach copies of current medical reports

necessary to support request. Include any referrals, therapy, medications, diagnostic testing, expected outcomes of medical

interventions, results of treatment and office notes that contain subjective and objective findings and pre-existing conditions.

* Failure to add CPT codes may delay processing.

Provide the two-digit facility site of service code as used by the Centers for Medicare and Medicaid Services (CMS), if applicable.

Section III – Additional conditions

Complete if you are recommending additional conditions to the claim. Provide a narrative diagnosis. Supporting medical

documentation is required for all conditions listed. Include any referrals, therapy, medications, diagnostic testing, expected

outcomes of medical interventions, results of treatment and office notes that contain subjective and objective findings and

pre-existing conditions. You may not use the C-9 to request additional conditions for claims of self-insuring employers.

• BWC will notify all parties and the MCO of the decision.

This refers to the establishment of a relationship between the injury or occupational disease and the industrial accident or

exposure. An explanation is required when answering yes or no.

Section IV – Physician/provider information

Identify the provider who will render the requested services and the address where he or she will provide the services

(required). Travel reimbursement may not be authorized when the service provided is available within 45 miles round trip

from the injured worker’s residence.

Print, type or stamp requesting physician/provider name and address.

Physician/provider signature, individual BWC provider number and date of this report are mandatory.

Section V – MCO/Self-insuring employer decision

• If completed by self-insuring employer, refer to self-insuring employer section.

• If the C-9 is not faxed or mailed back to the submitting physician/provider within three business days of receipt or within

five business days of receipt of the C-9-A, a request for additional information, BWC shall deem the authorization for service

granted subject to our policy, excluding retroactive requests.

• Claim inactive (further investigation required) — T he MCO cannot make a decision on this C-9 request. Further investigation

is required, and BWC will issue a decision in writing within 28 days. T he MCO will notify the provider of the BWC decision.

• An MCO can only use the disclaimer box on the C-9 or any other physician generated service request when BWC/IC is

considering the claim or the condition for which the service is requested as of the date of the MCO’s signature. Disclaimers

shall not be used when authorizing treatment for allowed claims and conditions that are within the statute of limitation.

BWC-1113 (rev. 12/28/2011)

C-9

(Combines C-1-A & C-161)

Form C-9 (Ohio) - Request For Medical Service Reimbursement Or Recommendation For Additional Conditions For Industrial Injury Or Occupational Disease

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