Releasing An Ineffective Or Detrimental Volunteer Letter Templates
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1
2Releasing an Ineffective
Or
Detrimental Volunteer
Before an ineffective volunteer is released, the following sequence
of steps is recommended:
1. Genuine efforts should be made to correct the negative situation, including closer
supervision, re-training and motivational tactics. If these fail, a formal consultation
should be scheduled. If the individual does not voluntarily resign during that
conversation, the staff member responsible for the program will establish specific
expectations and a specific trial period. After this trial period, the volunteer will be
released if the expectations have not been met.
2. A schedule of supervisory meetings will be included in the written documentation that
will be given to the volunteer and a copy of the documentation will be filed with the
volunteer’s records.
3.
If expectations have not been met by the end of the trial period, the volunteer should be
officially released during a face-to-face meeting. Departure details such as the return of
equipment, completion of reports should be discussed.
4. A letter should follow this verbal notification. See samples on the next page.
If the volunteer has been credibly accused of committing an illegal act or
seriously endangering the safety or well being of others, or of engaging in
other behavior deemed by CCE to warrant immediate suspension, the
responsible volunteer supervisor will immediately suspend the volunteer
without prior discussion. As soon as feasible, a decision whether to release
the volunteer or to follow the above procedure will be made in consultation
with the Executive Director.
VIPP: 1/05
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