Accounts Payable Clerk Job Description Template (Page 2 of 6) in pdf

Accounts Payable Clerk Job Description Template Page 2

PURPOSE OF THE POSITION

(The main reason for the position, in what context and what is the overall end result)

The Accounts Payable Clerk is responsible for providing financial and administrative in order to

ensure effective, efficient and accurate financial and administrative operations.

SCOPE

(The way that the position contributes to and impacts on the organization)

The Accounts Payable Clerk reports to the Director of Finance and is responsible for providing

financial, administrative and clerical services. This includes processing and monitoring payments

and expenditures and preparing and monitoring the payroll system. Providing these services in an

effective and efficient manner will ensure that municipal finances are accurate and up to date,

that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid

within established time limits.

RESPONSIBILITIES

(Major responsibilities and target accomplishments expected of the position including the typical problems

encountered in carrying out the responsibilities.)

Perform the day to day processing of accounts payable transactions to ensure that

municipal finances are maintained in an effective, up to date and accurate manner

Main Activities:

 Receive and verify invoices and requisitions for goods and services

 Verify that transactions comply with financial policies and procedures

 Prepare batches of invoices for data entry

 Data enter invoices for payment

 Process backup reports after data entry

 Manage the weekly cheque run

 Record all cheques

 Prepare vendor cheques for mailing

 List all vendor cheques in the log book

 Prepare manual cheques as and when required

 Maintain listing of accounts payable

 Maintain the general ledger

 Maintain updated vendor files and file numbers

 Print and distribute monthly financial reports

Accounts Payable Clerk

7/7/2004

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Accounts Payable Clerk Job Description Template Page 2