POSITION
D ESCRIPTION
OFFICE
M ANAGER/EXECUTIVE
A SSISTANT
About
C irca
In
creating
our
vision
of
circus
that
moves
the
heart,
the
mind
and
the
soul,
Circa
is
committed
to
producing
the
best
quality
work
for
audiences
here
and
abroad.
Further,
Circa’s
w ork
i s
d riven
b y
o ur
t hree
c ore
v alues
o f
Q uality,
A udacity
a nd
H umanity.
Circa
is
fast
becoming
a
company
of
national
and
international
significance
due
to
our
impressive
i nternational
r eputation,
t ours
a nd
w orkshop
p rogram.
W ith
p erformances
i n
3 0
countries
since
2006
and
confirmed
international
tour
bookings
into
2016,
Circa’s
work
has
been
r apturously
r eceived
b y
a udiences,
p resenters
a nd
c ritics
a round
t he
w orld.
A longside
our
performance
and
touring
works,
every
day
Circa
runs
a
training
and
workshop
program
in
Brisbane
at
our
professional
studio,
in
schools
and
with
partners
throughout
Queensland
and
b eyond.
Building
a
solid
framework
for
continued
growth
in
quality,
audacity
and
humanity
is
what
will
d efine
u s.
About
t he
j ob
As
the
Office
Manager/Executive
Assistant
you
will
oversee
Circa’s
day-‐to-‐day
office
operations
-‐
ensuring
that
Circa’s
systems,
processes
and
administration
team
deliverables
and
morale
are
of
the
highest
professional
standards.
This
is
a
complex
and
stimulating
role
as
you
support
the
Executive
Team
and
manage
the
small
administration
team
to
enable
Circa
to
deliver
its
programs
locally,
nationally
and
internationally.
Each
day
at
Circa
you
will
implement
and
oversee
the
administrative
functions
of
the
organisation
and
build
and
maintain
relationships
with
suppliers
and
staff.
The
role
also
requires
management
of
our
facility,
office
resources
and
insurances
and
also
maintains
Circa’s
compliance
with
the
requirements
of
relevant
government
agencies
and
laws
and
regulations.
The
role
a cts
a s
e xecutive
o fficer
t o
t he
B oard
a nd
e xecutive
a ssistant
t o
t he
E xecutive
G roup.
If
you
love
the
challenge
of
managing
and
maintaining
growth,
enjoy
exercising
your
incredible
attention
to
detail,
thrive
when
working
closely
with
a
team
and
are
excited
by
being
a
s ignificant
p art
o f
a
c ompany
a nd
i ts
s uccess
–
t his
i s
t he
r ole
f or
y ou.
Duties
a nd
r esponsibilities
i nclude:
Office
M anager:
Scrutinize
a ll
o f
t he
a dministrative
r esponsibilities
a t
C irca
t o
d eliver
w ork
a nd
•
administrative
s upport
t hat
i s
e xcellent,
e fficient,
a ccurate
a nd
c lient
f ocused.
Coordinating
a nd
p rocessing
a ll
i nsurance
c laims,
a nd
m aintaining
r elationships
w ith
k ey
•
insurance
p roviders,
i ncluding
W orkcover.
Ensuring
t hat
t he
p olicies
a nd
p rocedures
a t
C irca
a re
w ell
u nderstood
b y
t eam
•
members,
i mplemented
a nd
u pdated
a s
r equired.
Implementing
a nd
o verseeing
t he
s eamless,
e fficient
a nd
p rofessional
b usiness
•
management
s tandards
a nd
p ractices.
Implementing
p rocesses
t hat
p roduce
q uality
i nternal
r eporting
a t
C irca
t hat
c an
b e
•
utilized
f or
a
b road
r ange
o f
s takeholders
s uch
a s
g overnment,
b oard
m embers
o r
corporate
p artners.
Ensuring
t hat
a ll
s upplies,
e quipment
a nd
t echnology
n eeded
f or
C irca’s
p rogram
•
delivery
i s
a vailable
t o
e mployees
a s
r equired
w hether
t hey
a re
w orking
l ocally,
nationally
o r
i nternationally.
Providing
s upport
t o
a ll
s ubsidiary
b usinesses
o f
C irca
i ncluding
a rTour
a nd
t he
C irca
•
Training
C entre
a s
r equired.
Undertaking
o ther
d uties
a s
d irected.
•