Office Manager Executive

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POSITION   D ESCRIPTION  
OFFICE   M ANAGER/EXECUTIVE   A SSISTANT  
About   C irca  
In   creating   our   vision   of   circus   that   moves   the   heart,   the   mind   and   the   soul,   Circa   is  
committed   to   producing   the   best   quality   work   for   audiences   here   and   abroad.     Further,  
Circa’s   w ork   i s   d riven   b y   o ur   t hree   c ore   v alues   o f   Q uality,   A udacity   a nd   H umanity.  
 
Circa   is   fast   becoming   a   company   of   national   and   international   significance   due   to   our  
impressive   i nternational   r eputation,   t ours   a nd   w orkshop   p rogram.     W ith   p erformances   i n   3 0  
countries  since  2006  and  confirmed  international  tour  bookings  into  2016,  Circa’s  work  has  
been   r apturously   r eceived   b y   a udiences,   p resenters   a nd   c ritics   a round   t he   w orld.     A longside  
our  performance  and  touring  works,  every  day  Circa  runs  a  training  and  workshop  program  
in  Brisbane  at  our  professional  studio,  in  schools  and  with  partners  throughout  Queensland  
and   b eyond.  
 
Building  a  solid  framework  for  continued  growth  in  quality,  audacity  and  humanity  is  what  
will   d efine   u s.  
 
About   t he   j ob  
 
As   the   Office   Manager/Executive   Assistant   you   will   oversee   Circa’s   day-­‐to-­‐day   office   operations   -­‐    
ensuring  that  Circa’s  systems,  processes  and  administration  team  deliverables  and  morale  are  of  the  
highest  professional  standards.    This  is  a  complex  and  stimulating  role  as  you  support  the  Executive  
Team   and   manage   the   small   administration   team   to   enable   Circa   to   deliver   its   programs   locally,  
nationally  and  internationally.    Each  day  at  Circa  you  will  implement  and  oversee  the  administrative  
functions  of  the  organisation  and  build  and  maintain  relationships  with  suppliers  and  staff.    The  role  
also  requires  management  of  our  facility,  office  resources  and  insurances  and  also  maintains  Circa’s  
compliance   with   the   requirements   of   relevant   government   agencies   and   laws   and   regulations.   The  
role   a cts   a s   e xecutive   o fficer   t o   t he   B oard   a nd   e xecutive   a ssistant   t o   t he   E xecutive   G roup.    
 
If   you   love   the   challenge   of   managing   and   maintaining   growth,   enjoy   exercising   your  
incredible   attention   to   detail,   thrive   when   working   closely   with   a   team   and   are   excited   by  
being   a   s ignificant   p art   o f   a   c ompany   a nd   i ts   s uccess   –   t his   i s   t he   r ole   f or   y ou.  
 
Duties   a nd   r esponsibilities   i nclude:  
 
Office   M anager:  
Scrutinize   a ll   o f   t he   a dministrative   r esponsibilities   a t   C irca   t o   d eliver   w ork   a nd  
administrative   s upport   t hat   i s   e xcellent,   e fficient,   a ccurate   a nd   c lient   f ocused.  
Coordinating   a nd   p rocessing   a ll   i nsurance   c laims,   a nd   m aintaining   r elationships   w ith   k ey  
insurance   p roviders,   i ncluding   W orkcover.  
Ensuring   t hat   t he   p olicies   a nd   p rocedures   a t   C irca   a re   w ell   u nderstood   b y   t eam  
members,   i mplemented   a nd   u pdated   a s   r equired.  
Implementing   a nd   o verseeing   t he   s eamless,   e fficient   a nd   p rofessional   b usiness  
management   s tandards   a nd   p ractices.    
Implementing   p rocesses   t hat   p roduce   q uality   i nternal   r eporting   a t   C irca   t hat   c an   b e  
utilized   f or   a   b road   r ange   o f   s takeholders   s uch   a s   g overnment,   b oard   m embers   o r  
corporate   p artners.  
Ensuring   t hat   a ll   s upplies,   e quipment   a nd   t echnology   n eeded   f or   C irca’s   p rogram  
delivery   i s   a vailable   t o   e mployees   a s   r equired   w hether   t hey   a re   w orking   l ocally,  
nationally   o r   i nternationally.    
Providing   s upport   t o   a ll   s ubsidiary   b usinesses   o f   C irca   i ncluding   a rTour   a nd   t he   C irca  
Training   C entre   a s   r equired.  
Undertaking   o ther   d uties   a s   d irected.  

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