Office Manager Assistant
ADVERTISEMENT
1
2JOB DESCRIPTION
Williamson County School District
OFFICE MANAGER ASSISTANT
Purpose Statement
The job of Office Manager Assistant was established for the purpose/s of greeting and directing visitors, responding to inquiries from
staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and, when time permits,
providing general clerical support.
This job reports to Executive Assistant, Office Manager
Essential Functions
•
Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking
messages.
•
Distributes items within the site (e.g. special delivery and overnight mail/packages, messages, packets, etc.) for the purpose of
ensuring receipt to addressee.
•
Greets employees, visitors/guests in person or via telephone for the purpose of providing information, taking messages, and/or
directing to appropriate personnel.
•
Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
•
Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office
operations.
•
Processes a variety of documents and materials (e.g. incoming mail, bulk mail, etc.) for the purpose of disseminating information in
compliance with established administrative guidelines.
•
Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to
appropriate parties.
•
Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general
public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
•
Supports the Office Manager (e.g. photocopying, faxing, mailings, etc.) for the purpose of ensuring the efficient operation of the
Office of the Director of Schools.
Other Functions
•
Maintains reception area materials (e.g. job applications, newsletters, event calendars, etc.) for the purpose of providing resource
information to visitors.
•
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining
accurate records; operating standard office equipment; and utilizing pertinent software applications.
Job Description:
Office Manager Assistant
Printed: 11/24/2009
Page
1
ADVERTISEMENT
0 votes
Related Articles
Related forms
Related Categories
Parent category: Business