Purchasing Affidavit - State Of West Virginia Purchasing Division
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1STATE OF WEST VIRGINIA
Purchasing Division
PURCHASING AFFIDAVIT
MANDATE: Under W. Va. Code §5A-3-10a, no contract or renewal of any contract may be awarded by the state or any
of its political subdivisions to any vendor or prospective vendor when the vendor or prospective vendor or a related party
to the vendor or prospective vendor is a debtor and: (1) the debt owed is an amount greater than one thousand dollars in
the aggregate; or (2) the debtor is in employer default.
EXCEPTION: The prohibition listed above does not apply where a vendor has contested any tax administered pursuant to
chapter eleven of the W. Va. Code, workers’ compensation premium, permit fee or environmental fee or assessment and
the matter has not become final or where the vendor has entered into a payment plan or agreement and the vendor is not
in default of any of the provisions of such plan or agreement.
DEFINITIONS:
“Debt” means any assessment, premium, penalty, fine, tax or other amount of money owed to the state or any of its
political subdivisions because of a judgment, fine, permit violation, license assessment, defaulted workers’
compensation premium, penalty or other assessment presently delinquent or due and required to be paid to the state
or any of its political subdivisions, including any interest or additional penalties accrued thereon.
“Employer default” means having an outstanding balance or liability to the old fund or to the uninsured employers'
fund or being in policy default, as defined in W. Va. Code § 23-2c-2, failure to maintain mandatory workers'
compensation coverage, or failure to fully meet its obligations as a workers' compensation self-insured employer. An
employer is not in employer default if it has entered into a repayment agreement with the Insurance Commissioner
and remains in compliance with the obligations under the repayment agreement.
“Related party” means a party, whether an individual, corporation, partnership, association, limited liability company
or any other form or business association or other entity whatsoever, related to any vendor by blood, marriage,
ownership or contract through which the party has a relationship of ownership or other interest with the vendor so that
the party will actually or by effect receive or control a portion of the benefit, profit or other consideration from
performance of a vendor contract with the party receiving an amount that meets or exceed five percent of the total
contract amount.
AFFIRMATION: By signing this form, the vendor’s authorized signer affirms and acknowledges under penalty of
law for false swearing (W. Va. Code §61-5-3) that neither vendor nor any related party owe a debt as defined
above and that neither vendor nor any related party are in employer default as defined above, unless the debt or
employer default is permitted under the exception above.
WITNESS THE FOLLOWING SIGNATURE:
Vendor’s Name: ___________________________________________________________________________________
Authorized Signature: ______________________________________________ Date: ___________________________
State of _____________________________
County of ______________________, to-wit:
Taken, subscribed, and sworn to before me this ___ day of ____________________________, 20___.
My Commission expires ______________________________, 20___.
AFFIX SEAL HERE
NOTARY PUBLIC ____________________________________
Purchasing Affidavit (Revised 08/01/2015)
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