Monthly Database And Calculation Checklist Form - Muskegon County Equalization printable pdf download

Monthly Database And Calculation Checklist Form - Muskegon County Equalization

MONTHLY DATABASE AND CALCULATION CHECKLIST*

The following is a task list that should be performed the first full week of each month after a complete back-up has

been successfully performed:

__________________

City

Township

Audit Trail Date ____ . ____

YES

N/A (Please check one for each category)

Copy the Database to your C: Drive

Execute Write Floating Values

Execute Remove Widowed Records

Execute Reindex A File (Select Data Files only)

Execute Miscellaneous Totals and verify all previous values balance with the current

Equalization Report. In units with Special Acts run a separate Miscellaneous Totals.

Attach to form

Verify all base values in tax increment districts are correct

Verify all current values are reasonable!

The last program update was _____/_____/_____

Verify that the STC County Multipliers are correct

C.P.I. Multiplier is ____.____ _____

Execute Delinquent Transfer Affidavit Report, verify previous month’s letters were sent

out, if required, before sending letters check the MLS book located on the bottom shelf of

the cabinet next to Michelle’s cubical. (if needed send to local treasurer)

Execute PTA Only Report List on parcel records, Index by Liber\Page, and search by

Liber\Page for PTA, block the PTA Only records and run a Simple List Report on the block

Check Sheriffs Deeds at 6 months and 1 year to remove PRE if property not redeemed

Check Sheriffs Deeds from 18 months ago and 2 years ago. List on Sales, Index by Terms

of Sale, then search by Terms of Sale (Sheriff) and scroll down to until you find sales from

18 months ago and check, also from 2 years ago and check. If too many Block and print a

Summary List (to uncap parcels)

Produce a ‘Detailed Sales Report’ for the Sheriff’s Deeds that were processed in the

previous month

Execute Possible Calculation Problems Report, on ad-valorem and special acts if

applicable. Investigate all records identified and remedy any problems and attach to this

report

H:\COMMON\BLANKFORMS\CountyFms\Assessor Database Checklists\Monthly Data Base and Calculation Checklist.doc

Monthly Database And Calculation Checklist Form - Muskegon County Equalization