Fillable Pta Treasurer'S Checklist Form printable pdf download

Leadership Resource 2015-2016

Section 5: Financial Management: A Treasurer’s Guide

TREASURER’S CHECKLIST

Use this checklist throughout the year to double check the financial management practices of your unit. Check items

as completed; include dates and names as indicated. A copy of the checklist should be maintained with the

treasurer’s records.

! PTA Audit/Financial Review completed for past school year and a copy submitted to the state office by the last

business day of September.

Auditor(s):_____________________________________________ Date:_______________

! Transition meeting held with outgoing treasurer. Date:_______________

! Signature Cards on file with bank. Changed immediately after school year ends. Date:_______________

! Supplies purchased as needed (receipt book, new checks). Cash Verification/Check Request Forms copied for

distribution to Board of Directors.

! Bookkeeping method chosen, ledger or computer based. Which?_____________________

! Copy and file receipts and check requests (according to budget) on an ongoing basis (weekly is recommended).

! Budget Process:

Budget Committee formed. Date:_______________

Proposed budget presented to Board of Directors and approved. Date:_______________

Proposed budget presented to general membership and approved. Date:______________

Budget amendments approved by general membership on:

Date:_______________

! Treasurer and President develop a workable reimbursement system and schedule for Board of Directors.

Emphasize that only budget approved expenses will be reimbursed and only with receipts/invoices attached.

Date shared with board:_______________

! ALL checks signed by two signers.

! Treasurer and President review (monthly) bank statements and PTA financial status. An individual, who is not

an authorized check signer, checks over the statement and signs. THIS IS DONE EACH MONTH.

! IRS Forms. It is the current treasurer’s responsibility to complete all necessary IRS forms. All 501(c)(3)

nonprofit organizations are required to file a 990-N, or 990 EZ and Schedule A regardless of gross receipts.

Registered, Return Receipt Mail Only.

Date completed:________________

! Submit a copy of the Georgia PTA IRS 990 Filing Verification form and a copy of the first page of your 990 EZ

or if 990-N e-postcard is e-filed, the acceptance of filing receipt .

Date completed:________________

! Treasurer Reports. (These should be given at all Executive Committee, Board of Directors and general

membership meetings.) Indicate date and type of meeting for each report. (e.g. Executive Committee –

August 4, General Membership – August 15).

! Annual Report written and adopted. Date:_______________

! Auditor(s) chosen for current school year. Do not include any bank account signer.

Auditor(s):____________________________________________ Date:_______________

everychild. onevoice.

Pta Treasurer'S Checklist Form