Instructions For Form 945 - Annual Return Of Withheld Federal Income Tax - 2012 Page 4

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Line 5. Balance Due
You were a monthly schedule depositor for 2012
and during any month you accumulated nonpayroll taxes
If line 3 is more than line 4, enter the difference on line 5.
of $100,000 or more. Because this converted you to a
Otherwise, see Overpayment below. You do not have to
semiweekly schedule depositor for the remainder of 2012
pay if line 5 is under $1. Generally, you should have a
(and for 2013), you must report your liabilities on Form
balance due only if your total taxes for the year (line 3) are
945-A for the entire year. Do not complete entries A
less than $2,500. If you made payments under the
through M of line 7. For more information, see the
accuracy of deposits rule, see section 11 of Pub. 15
$100,000 Next-Day Deposit Rule in section 11 of Pub. 15
(Circular E).
(Circular E).
You may pay the amount shown on line 5 using
Third-Party Designee
EFTPS, a credit or debit card, or a check or money order.
If you want to allow any individual, corporation, firm,
Do not use a credit or debit card to pay taxes that were
organization, or partnership to discuss your 2012 Form
required to be deposited. For more information on
945 with the IRS, check the “Yes” box in the “Third-Party
electronic payment options, visit the IRS website at
Designee” section of Form 945. Also, enter the name,
phone number, and any five-digit personal identification
If you pay by EFTPS or credit or debit card, file your
number (PIN) for the specific person to speak with — not
return using the Without a payment address under Where
the name of the firm who prepared your return.
To File, earlier. Do not file Form 945-V, Payment Voucher.
If you pay by check or money order, make it payable to
By checking the “Yes” box, you are authorizing the IRS
the “United States Treasury.” Enter your EIN, Form 945,
to speak with the designee to answer any questions
and the tax period on your check or money order.
relating to the information reported on your tax return. You
Complete Form 945-V and enclose with Form 945.
are also authorizing the designee to:
Give the IRS any information that is missing from your
If line 3 is $2,500 or more and you deposited all taxes
return,
when due, the amount on line 5 should be zero.
Call the IRS for information about the processing of
If you did not make deposits as required and
your return or the status of your refund or payments,
instead pay the taxes with Form 945, you may be
Receive copies of notices or transcripts related to your
!
subject to a penalty.
return upon request, and
CAUTION
Respond to certain IRS notices about math errors,
Line 6. Overpayment
offsets, and return preparation.
If line 4 is more than line 3, enter the difference on line 6.
You are not authorizing the designee to receive any
Never make an entry on both lines 5 and 6.
refund check, bind you to anything (including additional
tax liability), or otherwise represent you before the IRS. If
If you deposited more than the correct amount for the
you want to expand the designee's authorization, see
year, you can have the overpayment refunded or applied
Pub. 947, Practice Before the IRS and Power of Attorney.
to your next return by checking the appropriate box.
Check only one box below line 6. If you do not check
The authorization will automatically expire 1 year from
either box or if you check both boxes, generally we will
the due date (without regard to extensions) for filing your
apply the overpayment to your account. We may apply
2012 Form 945. If you or your designee wants to
your overpayment to any past due tax account that is
terminate the authorization, write to the IRS office for your
shown in our records under your EIN. If line 6 is under $1,
locality using Without a payment address under Where To
we will send a refund or apply it to your next return only on
File, earlier.
written request.
Who Must Sign
Line 7. Monthly Summary of Federal
Form 945 must be signed as follows:
Tax Liability
Sole proprietorship — The individual who owns the
business.
This is a summary of your monthly tax liability, not
Corporation (including a limited liability company
a summary of deposits made. If line 3 is less than
!
(LLC) treated as a corporation) — The president, vice
$2,500, do not complete line 7 or Form 945-A.
president, or other principal officer duly authorized to sign.
CAUTION
Complete line 7 only if you were a monthly schedule
Partnership (including an LLC treated as a
depositor for the entire year and line 3 is $2,500 or more.
partnership) or unincorporated organization — A
See Determining Your Deposit Schedule, earlier.
responsible and duly authorized partner, member, or
officer having knowledge of its affairs.
The amount entered on line 7M must equal the
Single member LLC treated as a disregarded entity
amount reported on line 3.
!
— The owner of the limited liability company (LLC).
Trust or estate — The fiduciary.
CAUTION
Report your liabilities on Form 945-A instead of on
Form 945 may also be signed by a duly authorized
line 7 if either of the following apply.
agent of the taxpayer if a valid power of attorney has been
You were a semiweekly schedule depositor
filed.
during 2012. Do not complete entries A through M of
line 7. Instead, complete and file Form 945-A with
Alternative signature method. Corporate officers or
Form 945.
duly authorized agents may sign Form 945 by rubber
-4-
Instructions for Form 945 (2012)

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