Duplicate Housing Expense Form Page 2

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X 20 06 Housing Assistance
1.
Duplicate Housing – a. Initial Assistance – When an employee is moved from one
location to another, and because of the conditions of his/her lease or failure to sell or rent his/her
home, he is required to pay housing expenses both at his/her former location and at his/her new
location, an allowance may be granted to cover the time when payments are being made at both
locations and both homes are habitable.
The allowances may be granted under normal
conditions up to three months.
b. Unusual Circumstances – In individual circumstances when the employee has not
been able to sell the home at his/her former location and evidence is presented indicating that the
asking price for said home at the end of the three-month period referred to in 1. was no more
than 100 percent of an appraisal provided by an independent appraiser, up to an additional three
months’ assistance may be granted. An independent appraiser shall be understood to be a
qualified appraiser such as may be contacted through banks or home loan associations. Real
estate agents shall specifically be excluded from this group. The reasonable cost of such
appraisal will be reimbursed by the employing organization.
c. Extreme Circumstances – If the employee has not been able to sell the home after
having received an allowance for six months because of extreme circumstances, the allowance
may be continued for a further period of up to six months if the asking price for the said home is
not more than 95 percent of the appraisal during this period.
d. Amount – When granted, the monthly allowance shall be the actual expense for
principal and interest, property taxes, and insurance up to 100 percent of the cost factor
(housing/utilities/property tax of the Relocation Analysis Report) as indicated by ERI/Statistics
Canada for which the employee was eligible at the former location. Fifty percent of any rental
income shall be deducted from the allowance.
NAD Working Policy 2005-2006
2.
Sharing of Loss on Sale – In view of the importance of pricing a home correctly before it
is placed on the market, and due to the critical importance of the first 30 days in the sale of the
property, both the employee and the new employer may agree at any time during the selling
process that in lieu of spending all the duplicate housing allowance provided in X 20 06, items 1
through 4, the property may be placed for sale at less than one hundred percent of market value
as determined by current appraisal. The cost of the reduction may be shared between the new
employer and the employee at an agreed upon ratio on an individual basis. The employer cost is
not to exceed the maximum duplicate housing allowance provision.
3.
Purchase of Employee’s Home – If in the course of transitioning an employee from one
location to another, the employing organization decides that it is in its best interest to acquire the
home where the employee currently lives, in order to facilitate the relocation of the individual to
the new job assignment, the employing organization may exercise that option with the approval
of the governing committee and where applicable, the association or corporation. The home
shall be appraised by a third party, and the price will be set excluding realtor fees.
4.
Coordination of Benefits – The employing organization should discuss the options
available to the employee, and should avoid the unnecessary multiple application of the
provisions of this policy.

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