Real Estate Acceptance Checklist Form
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1Real Estate Acceptance Checklist
Donor name: _________________________________________________________________________________________________________
Property Address: _____________________________________________________ City: _________________________________ State: _____
Legal Description: _____________________________________________________________________________________________________
(boundaries, lot & block, etc)
Property Description:___________________________________________________________________________________________________
____________________________________________________________________________________________________________________
Brief Description of gift/bequest/donation context and proposed
purpose:_____________________________________________________________________________________________________________
Policy/Form
Date Review
Responsible
Real Estate Acceptance Due Diligence
completed
Party
Completed Real Estate Fact Sheet/Gift Proposal. Further areas for investigation
Real Estate Fact
noted.
Sheet/Gift Proposal Form
Physical inspection of the property to confirm information on the Real Estate Gift
Gift Acceptance Policies
Proposal Form. Environmental review during site inspection sufficient to indicate
(CAP Policy 710)
impact on FMV and liability
Title is satisfactory. Confirmation there is no legal obligation by owner to sell or
Gift Acceptance Policies
convey property. Obtain title commitment plus any exception documents
(CAP Policy 710)
Qualified appraisal with FMV from appraisers and/or through local brokers.
Gift Acceptance Policies
(CAP Policy 710)
**Only for special use property or if red flags from Environmental Review/FDN form
FDN 97-2, 97-3, 97-6
97-5, a Phase 1 Environmental Site Assessment is required
Phase 1 ESA
Engineering evaluation performed on structures located on the property
IRS form 8283 for charitable deduction completed
IRS 8283
Acquisition and Holding Costs satisfactory as to impact on FMV, including any
Unrelated Business Income Tax (UBIT)
If further costs for property evaluation are expected, consider whether to contact the
donor about funding these costs. Consider consultation with the Cal Poly legal
counsel about extraordinary circumstances
If approved by Gift Acceptance Committee, prepare and deliver the final Gift
Gift Agreement template
Agreement to the donor for signature
for real estate
Confirm the legal transfer of title, including satisfaction of all terms and conditions of
acceptance
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