Fillable Room Change Request Form printable pdf download

Room Change Request Form

Housing and Residence Life | Gonzaga University

A NOTE ABOUT THE PROCESS: The Residence Life staff is devoted to developing a community

atmosphere that emphasizes accountability and authenticity. In conjunction with this desire and the Residence

Life Community Development Model, staff will promote positive interactions with people of various

backgrounds. If conflicts arise as a result of these interactions, staff will assist students in approaching one

another in a respectful and intentional manner to best alleviate the conflicts. Room changes will not be granted

as a means to avoid conflict resolution.

ROOM CHANGE REQUEST PROCEDURES

1. Room changes will only take place after the first six weeks in the Fall Semester and the first two weeks in

Spring.

2. Room changes are a privilege and not a right.

3. You must meet with your roommate(s) about the issues you are experiencing (whether as a result of the

overall environment or from a conflict). Identify the issue(s) and have your roommate(s) print and sign that you

have discussed your concerns with them.

4. If the issue is not resolved after a discussion with your roommate(s), meet with your Resident Assistant (RA)

to communicate the reason you are requesting a room change and determine if they can help resolve your

conflict. The RA will hold a meeting with all residents of the room to find a mutual compromise.

5. After this meeting, if the same issue(s) persists, and your RA cannot help resolve your conflict, you will be

referred to your current Residence Director by your RA.

6. Final approval/denial of room change requests is determined by your current Residence Director and will be

communicated via your Gonzaga University email. If applicable, additional instructions and information related

to your room change will be provided at that time.

7. Students are responsible for bringing approved or denied request forms to the Housing Office in person.

Students who are approved to change rooms will be assessed a $25 room change fee and will be given 48

hours to complete their room change. Failure to properly check in, check out, follow through with the room

change, or move within the 48 hour time frame will result in additional fines.

This process can take up to one month before completion.

For reasons other than roommate conflict (i.e. safety concerns, medical issues, etc.):

1. If you are in immediate danger, contact Campus Security at 509-313-2222.

2. If you need an immediate room change, please call the RA on call of your area (7 PM-7 AM) or your

Residence Director.

Room Change Request Form