A&e Standards And Procedures For Initial And Final Evaluation/scoring Page 3
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31Division of Procurement and Contracts (DPAC)
A&E Standards and Procedures for Scoring Initial and Final Evaluation
Revised 4/16/12
INSTRUCTIONS FOR CONSULTANT SELECTION COMMITTEE PARTICIPATION
A Consultant Selection Committee must be established at the same time the contracting
process begins. The Consultant Selection Committee Participation Memo (See Attachment
A), must be submitted to the Division of Procurement and Contracts (DPAC) with the ADM
360 Contract Request.
If modification is necessary, the modified Consultant Selection
Committee Participation Memo must be submitted to DPAC.
The Consultant Selection
Committee should be developed according to
A&E Contract Management Guidelines No.
12-001 “Makeup of Consultant Selection Committee.”
It is every participant’s responsibility to maintain the integrity of the solicitation process. All
applicable procurement laws, regulations, and DPAC policies shall be adhered to.
CONSULTANT SECTION COMMITTEE CODE OF ETHICAL CONDUCT
1.
Each committee member shall conduct themselves throughout the evaluation process
professionally, with truth, accuracy, fairness, objectivity and duty to the public in
carrying out State business with efficiency and frugality.
2.
Each committee member shall not represent conflicting or competing interests, nor be
in a position where personal interest may be in conflict, or appear to be in conflict with
the purpose and administration of the solicitation or award.
3.
Each committee member shall be aware of the Conflict of Interest laws with respect to
the contracting process. If any committee member knows of a conflict of interest or
the appearance of a conflict of interest, the member shall report it to the DPAC
Contract Analyst immediately (see CA Public Contract Code (PCC) §10410 - §10411).
4.
Each Committee member shall safeguard the confidences of all parties involved in the
evaluation process, including such information disclosed in the context of
communications relating to an anticipated professional relationship with potential
Consultants.
5.
Committee members shall not accept gratuities from any Consultants or interested
parties.
6.
Committee members shall not discuss any aspects of the proceedings with anyone not
designated as a committee member or Chairperson for the particular service being
solicited. This limitation includes, but is not limited to, discussing any details regarding
the number of Consultants, the identity of the Consultants, short-listing, or final
evaluation. SOQs and scoring information shall be treated as confidential. Formal
notification is provided to all firms by the DPAC Analyst as it pertains to short-listing
firms and the final results of oral interviews. Debriefing occurs after the execution of
the contract.
7.
Refer any attempted communication by or to Consultants during the procurement
process from advertisement until final selection to the DPAC Contract Analyst.
8.
All Department employees involved in the procurement/contracting process are
required to complete and sign a copy of the Conflict of Interest form (DGS-GC19990)
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