DANDENONG HIGH SCHOOL
PETTY CASH/PERSONAL REIMBURSEMENT
Petty Cash Limits
Petty cash expenditure may be reimbursed for minor items up to a limit of $25.00 per transaction. The splitting of tax
invoices/receipts is not permitted.
All claims for reimbursement must be supported by original documentation.
Each petty cash item should be supported by a numbered petty cash voucher or docket, completed and signed by a
responsible officer verifying the payment. All vouchers should be entered.
Reimbursement of Petty Cash
All reimbursements must be recorded on a “Petty Cash Form” detailing the date of reimbursement, signature of the
claimant, goods or services obtained and payment made. All original tax invoices/receipts and petty cash voucher are
required to be attached to the Petty Cash Form. Where merchant tax invoices/receipt are not issued another form of
proof of purchase can be supplied. If not, or a tax invoice/receipt has been lost, a declaration is to be attached
detailing the nature of the claim.
ALL ITEMS TO BE PURCHASED SHOULD BE WITH A SCHOOL PURCHASE ORDER
Personal reimbursements will only be made for purchases where a school purchase order, direct deposit, credit card
or cheque is not accepted by a supplier or service provider. A purchase requisition will need to be completed and
prior approval given for use of personal funds.
School Council Endorsement:
20 AUGUST 2013