Equipment Rental Form

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Equipment Rental Form
(407) 823-0516
DATE SUBMITTED
(407) 823-2399 FAX
: _______________________
**This form MUST be filled out COMPLETELY seven (7) business days prior to delivery to be
considered for approval by the Equipment Rental Manager. ** Rental requests made within 7 days of
required date may be declined.
EVENT INFORMATION
EMS #:
Title of Event: ___________________________________________________________________
Organization/Department: ________________ ___ Contact Location: _____________________
Mailing Address: _________________________________________________________________
Contact Person: ___________________________
E-mail Address: _______________________
Work Phone #: ____________________________
Fax #: ______________________________
Cell Phone #:______________________________
Alternate Contact: _________________________
Cell Phone #: ________________________
PAYMENT INFORMATION (Must be received 3 days prior to rental. 407-823-3230)
Contact for Payment: ________________ ______________________________________________
Primary Payment Phone: ___________________________________________________________
Method of Payment Type: _______________________
PLEASE CALL RENAE TUCKER OF
CFE ARENA WITH PAYMENT INFORMATION PRIOR TO DELIVERY 407-823-3230
ALL RENTALS ARE NOT APPROVED UNTIL AN EQUIPMENT RENTAL INVOICE IS SIGNED AND RETURNED
GETTING THE EQUIPMENT
GIVING IT BACK
 ARENA DELIVERY
 ARENA PICK-UP
 ARENA DELIVERY/ SET-UP
 ARENA PICK-UP/ BREAKDOWN
 CLIENT PICK-UP
 CLIENT RETURN
Delivery Date/Time (1 Hour Window):
Return Date/Time (30 Minute Window):
_______________________________________
______________________________________
Location: _______________________________
Location: _______________________________
TYPE OF EQUIPMENT
Items
Type
Size
Quantity
I accept responsibility for the care and condition of the above listed equipment and will make arrangements to have the equip ment
returned on the date and time stipulated; if the equipment is not returned on time, I will be billed for each extra day. I also agree to
securely store the equipment in a permanent building (rather than a tent) at any time while not in use. If the equipment is lost or
damaged, I acknowledge that I will be responsible for the replacement cost of new equipment. I realize equipment will not be
left or picked up at delivery location if a representative is not available to sign at agreed date and time. I acknowledge that payment
must be received at least three (3) business days in advance of delivery date or the rental will be cancelled. I acknowledge that
I will be billed for any additional equipment or labor costs incurred during delivery or pick-up. I also agree that if I cancel my rental
within 14 days of the delivery date I will receive half of the rental charge back and if I cancel within 7 days of the delivery date I will not
receive a refund (if payment has not yet been received and the rental is cancelled, I will still be charged that amount). Unless a UCF
account number is provided (or a copy of a tax exempt form), tax will be applied to the rental cost. Payments may be made via cash,
certified check (Made out to UCF Convocation Corporation), or credit card only. No FEID numbers will be accepted.
_________________________________
___________________________________
President or Authorized Signer
Date

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