Form Ri-Magnetic Media - Magnetic Media Filing Requirements 2009

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STATE OF RHODE ISLAND
DIVISION OF TAXATION
ONE CAPITOL HILL
PROVIDENCE, RI 02908
W-2 MAGNETIC MEDIA FILING REQUIREMENTS
Every employer required to file annual W-2 information to the Social Security Administration on magnetic media and
having a minimum of 25 employees in the State of Rhode Island is required to file W-2 informational returns on
magnetic media with the state.
ALL MAGNETIC MEDIA SUBMITTERS ARE REQUIRED TO USE THE EFW2 FORMAT(formerly
MMREF-1). THIS SAME EFW2 FORMAT WILL BE USED WHETHER SUBMITTING ON CARTRIDGE,
DISKETTE OR CD-ROM.
FILING DEADLINE: March 1
The required format is described in the most current SSA EFW2 format and amendments or revisions thereto .
( )
The records required for reporting are:
RA
Required
RE
Required
RW
Optional
RO
Optional
RS
Required
RT
Required
RU
Optional
RV
Optional
RF
Required
Code RT and Code RF records MAY be modified (unmodified records meeting federal requirements
acceptable) to meet Rhode Island filing requirements as follows:
CODE RT RECORD
Record Identifier …………………………………………………… Same as Federal Requirements
RW records ………………………………………………….……... Change to Number of State Employees
Social Security Wages …………….…….…………………………..Change to State Taxable Wages
Social Security Tips ……………….…………….…………………. Change to State Income Tax Withheld
Balance of Record ………………………………………………….. Blank
CODE RF RECORD
Record Identifier …………………………………………………… Same as Federal Requirements
Number of RW Records ………………………………………….. Change to Number of State Employees
Balance of Record ………………………………………………….. Blank
(THE CODE RT AND THE CODE RF RECORDS MUST BE INCLUDED IN THE FILING)
The RS Record must also be included with State of Rhode Island information. The state code is “44”.
Note: A filing that includes the RW record is acceptable. It will be ignored for state purposes.
Rhode Island Magnetic Media
Rev 11/08

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