Instructions For Form Uc-7823 - Quarterly Wage Report

PAPER WAGE REPORTS

Guidelines For Paper Reports

An optical character recognition (OCR) system is used to read information on the tax and wage

reports. Optical scanning reads typed and computer printed data and electronically converts it for

computer processing. This system eliminates clerical key entry and is therefore very cost effective and

accurate. The OCR can process reports at less than half the cost of clerical data entry.

Report In Specified Format

Submit wage reports on the preprinted forms provided or in the print format specified by the format

guide on 8-1/2" x 11" white bond paper. Return the original forms, not photocopies. Please do not

attempt to duplicate our forms. If you need our forms, call us at (608) 266-0353; email your request to

wagenet@dwd.state.wi.us; or write us at DWD - UI Wage Reporting, P.O. Box 7962, Madison, WI

53707; we supply forms free of charge.

Type Or Computer Print

Type or computer print all paper reports (letter quality, no dot matrix please) to ensure readability by

the optical scanner (OCR). The OCR reads data, which has been typed or printed in black ink on 8-

1/2" x 11" white bond paper with:

Font = OCR-A or OCR-B

6 lines per inch

10 characters per inch

Double spacing (one employee per line)

First Name field = 8 characters or less

Last Name field = 10 characters or less

Report Social Security Number, Name and Total Gross Wages Paid

Report the social security number, name and total gross wages paid each employee for that quarter.

Since Wage Reporting files are accessed by social security number, it is crucial that the number

reported be accurate.

Printing Information By Hand

The OCR equipment is able to read computer printed or typewritten information ONLY. All hand

written documents must be manually keyed into the computer system. If a typewriter is not available

and the report must be completed by hand, PLEASE PRINT ALL INFORMATION WITH BLACK INK.

DO NOT STAPLE FORMS

If you are unable to conform to the above specifications and have access to the Internet you

can report your quarterly Tax/Wage Report via the Internet. It is designed for employers with

less then 100 employees. It is a form fill application, where you fill in the wages of the

employees you reported the previous quarter and system figures your UI taxes and you can

submit both of these reports through the Internet and send your payment via EFT. The Internet

site is

or call UI Teams at 608-261-6700.

4.15

April 2000

Instructions For Form Uc-7823 - Quarterly Wage Report - 2001