SAMPLE LETTER OF TERMINATION FOR STAFF REDUCTION
Ms. Sally Smith
After a complete review of the economic issues and austere budget times facing our
institution, we can no longer continue your position with the institution. The purpose of this
letter is to acknowledge your termination, which is effective of DATE.
As we discussed during today’s meeting, we mutually understand and agree to the
1. Benefits available to the employee
2. Necessary information that the employee must share with the supervisor to complete
3. Discuss how the employee will remove personal belonging from the office and/or
institution-owned living facilities.
4. Discuss how the employee will return institutionally-owned materials (e.g., keys, ID card,
This letter represents the entire agreement between us and can only be modified in writing. If the
agreements outlined in this letter are not agreeable to you, you may contact INSERT NAME OF
THE APPEAL PERSONNEL MANAGER by INSERT DATE.
(Employee’s Name) acknowledges that he/she has read and understood this agreement.
(Supervisor’s Name) acknowledges that he/she is executing this agreement with the full
knowledge of the institution’s policies and procedures.
Signature of the Employee
Signature of the Supervisor