Instructions For Completing The Certificate Of Assumed Name Sheet printable pdf download

Instructions for Completing the Certificate of Assumed Name

The Certificate of Assumed Name must be typed or printed in black ink. All printing and signatures must be of

sufficient clarity and darkness to permit recording and reproduction by the Department of State.

Paragraph 1. Insert the exact name of the entity. The exact name can be found on the filing receipt issued by

the Department of State when the entity was formed or authorized to do business in New York State, or on any

amendment filed. It will also appear in any certified copies of these filings that you may have in your

possession, which were issued by the Department of State. The name should be taken directly from one of these

documents for insertion in the Certificate of Assumed Name form. Do not abbreviate or make other changes to

the name. To determine the exact name of the entity, you may write to the Department of State, Division of

Corporations, 41 State Street, Albany, NY 12231-0001, or call the Division of Corporations at 1-900-835-2677.

The fee for the telephone call is $4.

Paragraph 2. Check the appropriate box to indicate the law of this state under which the corporation was

formed or authorized to transact or conduct business.

Paragraph 3. Insert the assumed name for the business. An assumed name cannot contain words such as

"Corporation," "Incorporated," "Limited," "Limited Liability Company," "Limited Partnership," or their

abbreviations.

Please note that certain words may be used in a Certificate of Assumed Name only with consents or approvals

that would permit the use of the word. Restricted and prohibited words are set forth in subparagraph (3) through

(10) of paragraph (a) of Section 301 of the Business Corporation Law, subparagraph (3) through (9) of

paragraph (a) of Section 301 of the Not-for-Profit Corporation Law, paragraph (3) of subdivision (a) of Section

121-102 of the Revised Limited Partnership Act, and subdivision (d) through (h) of Section 204 of the Limited

Liability Company Law.

Paragraph 4. Insert the location of its principal place of business in New York State. The address must be set

forth in terms of a number and street, city, state, zip code, and county. A post office box is not acceptable. If the

entity does not have a principal place of business in New York State, insert the principal out-of-state address.

Paragraph 5. Indicate the county or counties in which the entity does business or intends to do business in this

state. Please note that New York City consists of five counties.

Paragraph 6. Insert the location of each place where business will be carried on or transacted under the

assumed name. The address must be set forth in terms of a number and street, city, state, zip code, and county.

Please note that the county(ies) reflected in paragraph 6 must match those circled in paragraph 5. If the entity

does not have a specific location where it will conduct business under the assumed name, please indicate so.

Signing Requirements: The Certificate of Assumed Name must be signed on behalf of the entity. The

certificate must be signed by an officer of a corporation, by a general partner of a limited partnership, or by a

member or manager of a limited liability company. In all cases the Certificate of Assumed Name may be signed

by an attorney-in-fact or an authorized person.

Filer: Insert the name and mailing address of the individual filing the Certificate of Assumed Name. The filer is

the person to whom the receipt, evidencing the filing, will be mailed. The address of the filer may be set forth in

terms of a number and street or a post office box.

Instructions For Completing The Certificate Of Assumed Name Sheet