Instructions For Form 943-X - 2009 (Page 3 of 9) in pdf

on any attachments. If your address has changed since you

tax on your 2008 Form 943. File Form 943-X by January 31,

filed your Form 943, enter the corrected information and the

2010 and pay the amount you owe when you file. See When

IRS will update your address of record.

Should You File Form 943-X? on page 1. Do not attach Form

943-X to your 2009 Form 943.

Return You Are Correcting

If you overreported the tax. If you overreported the tax on

Enter the calendar year of the Form 943 you are correcting in

a previously filed Form 943, you may choose to:

the box at the top of page 1. Enter the calendar year on pages

•

use the adjustment process. Check the box on line 1 to apply

2 and 3, and on any attachments.

any credit (negative amount) from line 15 to Form 943 for the

Enter the Date You Discovered Errors

year during which you file Form 943-X, or

•

use the claim process. Check the box on line 2 to file a claim

You must enter the date you discovered errors. If you are

on Form 943-X requesting a refund or abatement of the amount

reporting several errors that you discovered at different times,

shown on line 15.

enter the earliest date you discovered them here. On line 18,

report any subsequent dates and related errors.

To ensure that the IRS has enough time to process a

Must You Make an Entry on Each Line?

TIP

credit for an overreporting adjustment in the year

during which you file Form 943-X, you are encouraged

You must provide all of the information requested at the top of

to file Form 943-X correcting the overreported amount in the

page 1 of Form 943-X. You must check one box (but not both)

first eleven months of a year. For example, if you discover an

in Part 1. You must check the box on line 3 and any boxes that

overreported amount in December, you may want to file Form

apply on lines 4 and 5. In Part 3, if any line does not apply,

943-X during the first eleven months of the next year. This

leave it blank. Complete Parts 4 and 5 as instructed.

should ensure that the IRS will have enough time to process the

How Should You Report Negative Amounts?

Form 943-X so that the credit will be posted before you file

Form 943-X uses negative numbers to show reductions in tax

Form 943, thus avoiding an erroneous balance due notice from

(credits) and positive numbers to show additional tax (amounts

the IRS. See the example below.

you owe).

Example — You want your overreported tax applied as a

When reporting a negative amount in columns 3 and 4, use

credit to Form 943: On December 22, 2009, you discover you

a minus sign instead of parentheses. For example, enter

overreported your tax on your 2008 Form 943 and want to

“-10.59” instead of “(10.59).” However, if you are completing the

choose the adjustment process. To allow the IRS enough time

return on your computer and your software only allows you to

to process the credit, you file Form 943-X on January 6, 2010.

use parentheses to report negative amounts, you may use

them.

How Should You Make Entries on Form 943-X?

Specific Instructions:

You can help the IRS process Form 943-X timely and

accurately if you follow these guidelines.

•

Part 1: Select ONLY One Process

Type or print your entries.

•

Use Courier font (if possible) for all typed or

Because Form 943-X may be used to file either an adjusted

computer-generated entries.

•

employment tax return or a claim for refund or abatement, you

Omit dollar signs. You may use commas and decimal points,

must check one box in either line 1 or line 2. Do not check both

if desired. Enter dollar amounts to the left of any preprinted

boxes.

decimal point and cents to the right of it.

•

Always show an amount for cents. Do not round entries to

1. Adjusted Employment Tax Return

whole dollars.

•

Complete all three pages and sign Form 943-X on page 3.

Check the box on line 1 if you are correcting underreported

•

Staple multiple sheets in the upper-left corner.

amounts or overreported amounts and you would like to use the

adjustment process to correct the errors.

What About Penalties and Interest?

If you are correcting both underreported amounts and

Generally, your correction of an underreported amount will not

overreported amounts on this form, you must check this box. If

be subject to a failure-to-pay penalty, failure-to-deposit penalty,

you check this box, any negative amount shown on line 15 will

or interest if you:

•

be applied as a credit (tax deposit) to your Form 943 for the

file on time (by the due date of Form 943 for the year in which

year in which you are filing this form. See Example — You want

you discover the error),

•

your overreported tax applied as a credit to Form 943 above.

pay the amount shown on line 15 when you file Form 943-X,

•

enter the date you discovered the error, and

If you owe tax. Pay the amount shown on line 15 when you

•

explain in detail the grounds and facts relied on to support

file Form 943-X. Generally, you will not be charged interest if

the correction.

you file on time, pay on time, enter the date you discovered the

No correction will be eligible for interest-free treatment if (a)

error, and explain the correction on line 18.

the amounts underreported relate to an issue that was raised in

If you have a credit. You overreported employment taxes

an examination of a prior period, (b) you knowingly

(you have a negative amount on line 15) and want the IRS to

underreported your employment tax liability, (c) you received a

apply the credit to Form 943 for the period during which you

notice and demand for payment after assessment, or (d) you

filed Form 943-X. The IRS will apply your credit on the first day

received a Notice of Determination of Worker Classification.

of the Form 943 year during which you filed Form 943-X.

However, the credit you show on line 15 of Form 943-X may not

Overview of the New Process

be fully available on your Form 943 if the IRS corrects it during

processing or you owe other taxes, penalties, or interest. The

The new process for adjusting Form 943 or filing a claim is

IRS will notify you if your claimed credit changes or if the

outlined below.

amount available as a credit on Form 943 was reduced

If you underreported the tax. If you underreported the tax

because of unpaid taxes, penalties, or interest.

on a previously filed Form 943, check the box on line 1 and pay

any additional amount you owe when you file Form 943-X. For

Do not check the box on line 1 if you are correcting

details on how to make a payment, see the instructions for line

overreported amounts and the period of limitations on

15 on page 7.

credit or refund for Form 943 will expire within 90 days

CAUTION

Example — You underreported employment taxes: On

of the date you file Form 943-X. Instead, check the box on line

June 20, 2009, you discover an error that results in additional

2. See Is There a Deadline for Filing Form 943-X? on page 2.

-3-

Instructions For Form 943-X - 2009 Page 3

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