Event Planning Form
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1
2Event Planning Form
OFFICE USE ONLY
Rec’d by:
In an effort to provide efficient communication regarding your
upcoming event, please complete all necessary spaces and
Date:
return this form to the office at least 30 days prior to your event.
Approved by:
Ministry Team
Today’s date
Date:
Contact person
Home phone
Email address
Cell phone
Title of Event
Date
Time
Type of Event
Theme
# of people expected:
Office
Copy given to staff
Request creation of:
Advertising:
Signup sheet
Insert/Flyer
Announcement slide
Newspaper
Posters
Amt: ________
Bulletins
Boxes
PowerPoint presentation
Radio
Tickets
Postcards Amt: ________
Insurance waivers
Churches
Amt: ________
Other:
Other:
Request announcement during service on:
Other instructions:
Facility
Copy given to Team chair
Person opening building day of event:
Time building open:
Person locking building day of event:
Time building closed:
Areas requested:
Sanctuary
Library
Infant Nursery
Kitchenette
Off campus
Fellowship Hall
Children’s Room
Toddler Nursery
Foyer
Other:
Kitchen
Youth Room
Pre-School Nursery
Outdoor / Lawn
Tables requested:
Miscellaneous requested:
6-foot
Amt: _______
Padded chairs:
Podium
Tablecloths
Dividers
Round
Risers
Metal folding chairs
Baptismal
Amt: _______
# per table ______
Special instructions (e.g. platform cleared, fellowship hall empty):
Custodial
Copy given to staff
Set up help requested
Day/time you would like
Day/time: _______________________
room/facility available:
Take down help requested
Day/time: _______________________
Special instructions:
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Parent category: Life